A LOGISTIC MANAGER – UKRAINE

About : Action contre la Faim

Created in 1979, Action contre la Faim is a non-governmental organization that fights against hunger. Its charter of humanitarian principals- independence, neutrality, non-discrimination, free and direct access to victims, professionalism, transparency – has been part of its identity for more than 40 years. Its mission is to save lives by eliminating hunger through the prevention, detection and treatment of under-nutrition, particularly during and after emergency situations linked to conflicts or natural disasters. Action contre la Faim focuses its actions on 5 main areas of expertise: Nutrition and Health – Mental Health, Psychosocial Support and Protection – Food Security and Livelihoods – Water, Sanitation and Hygiene – Advocacy. In 2022, Action contre la Faim provided aid to 28 million people in more than 46 countries worldwide. www.actioncontrelafaim.org

Mission :

Your responsability will be to actively manage the activities of the logistics department, support programs, and ensure respect for Action Against Hunger procedures, policies, and guidelines.
More precisely, your missions will be to :
Contribute to transparent and cost-efficient procurement processes
Receive the procurement lines from program teams, review and validate requests, and assign procurement process to team
Ensure all necessary documents for the purchase dossier are completed before approving purchase
Ensure procurements under responsibility are commenced in a timely manner and in full compliance with relevant procedures and donor requirements, etc.
Information ManagementKeep LINK updated with all relevant information regarding suppliers and markets
Provide logistics and program teams with regular updates on the status of ongoing procurements
Stock ManagementEnsure follow-up of stocks is conducted by team, with particular attention to expiration dates of foodstuffs and medicines
Ensure regular inventory and stocktakes are completed, along with inventory reports
Ensure Stock management guidelines are implemented correctly and adhered to
Equipment and Assets ManagementEnsure all new equipment received in the base is entered on the relevant register, along with destroyed and donated items
Conduct follow-up of assets and equipment, ensure loan certificates are completed for all equipment, and manage maintenance and repair schedules
Review and submit the monthly inventory report
Liaise with the ICT Manager to ensure good maintenance and repair of damaged equipment and assets
Fleet ManagementReceive advance requests from programs for vehicle movements and prepare a weekly movement schedule
Assign vehicles and drives to movements and notify the relevant teams
Assist in establishing and managing any vehicle rental framework agreements are liaise with the service provider as and when requested
Ensure log books are completed by drivers, and monitor fuel consumption reports
Review and submit the monthly fleet report
Contribute to ensuring security guidelines are known and followed
Ensure general responsibilitiesCarry out any and all other tasks as instructed by the Logistics HoD
Comply with ACF Code of Conduct, anti-corruption, and other conduct policies and guidelines
Capacity building and trainingSupport the development of logistics department teams

Profile :

You hold a diploma in logistics or supply chain management, with at least 2 years’ experience in a similar position as field logistician in a humanitarian context.
You have an NGO experience in supply chain management, and you are interested in working in an NGO environment and willing to adhere to the values of the humanitarian sector, including impartiality and neutrality.
You demonstrate attention to detail and rigour in following procedures and meeting deadlines.
You are particulary competent in negotiation and problem solving.
You have previous experience managing a team. You are a teacher, patient, and enjoy helping your teams improve their skills.
You demonstrate a personal commitment to integrity and professionalism.
You are well organised, flexible and adaptive to change.
You speak and write fluent English.

Conditions d’emploi

Fixed term contract under French legislation: 4 months
Monthly gross salary from 2130 to 2475euros upon experience
Reimbursement of the pension insurance for non-French citizens: 16% of the gross monthly salary
Annual salary increase: 6% increase after and each 12 months of continuous contract
Monthly per diem and living allowance: 838euros net, field paid
Monthly country allowance: 450euros
Cold allowance: Reimbursement for the purchase of winter equipment for a maximum of 380euros per person per year in severe cold contexts
Child allowance: 1500euros per year per child present in the country of origin (maximum 6000euros/year)
Transportation and accommodation: Coverage of transportation costs and guest house
Medical coverage: ACF covers 100% of the social security, health insurance, and repatriation insurance agreement fees.
Salary sustainment measures (sickness, paternity, maternity)
Leaves and RnR: 25 days of paid leaves per year, 20 RnR per year, airfare reimbursement with a ceiling to get to the chosen break destination, and 215 euros for each RnR period
Accompaniment and trainings:Follow-up and support for career development
Free and unlimited access to the certifying e-learning platform Crossknowledge ©
Other benefits (gifts vouchers, birth, wedding, etc…)
Field trips : Kyiv, DNI, KHA Oblast

ACF is committed to people with disabilities and actively fights against all forms of discrimination.

Starting date : 01-06-2024