The Cost and Pricing Manager is responsible for leading ABA ROLI’s efforts to develop and implement pricing strategies for new acquisition and assistance with business development opportunities. Consistent with ABA ROLI’s cost accounting and cost application policies issued by Finance, the Manager will assess ABA ROLI’s current strategies and practices and introduce new budget preparation tools, templates, processes, reviews, and trainings to ensure that ABA ROLI can achieve its ambitious organizational goals. The Manager will work closely with Finance, Business Development (BD), Program and Technical teams to apply budget development best practices in preparation of, during live solicitations and at award start up. The ideal candidate will have a successful track record of working on new business efforts or cost and pricing departments in international development with USAID, State Department, and/or other multilateral and bilateral donors. The Manager also is a member of the Business Development Team and as such will contribute to strategic and operational
initiatives within the BD Team. The position will report to the Director, Business Development.
Essential Job Duties
The Cost and Pricing Manager is responsible to support the following efforts:
Preparing Cost proposals
The individual will prepare cost in response to various solicitations with specific tasks including, but not limited to, the following:
- Prepare and lead cost and cost narrative proposal development for a variety of different donors, following ABA ROLI policies and donor guidelines on cost and pricing;
- Review solicitations and develop cost matrixes and instructions to address all donor requirements pertinent to costing [when priming and subcontracting];
- Participate in teaming discussions, reviewing, and providing feedback on partner budgets [back up documentation, NICRA/indirects, and multiplier development]; supporting negotiations, and finalizing cost-related agreements on select bids;
- Conduct spreadsheet and final cost reviews to ensure quality and compliance with donor and ABA ROLI policies, following best practices in cost and pricing;
- Oversee the strengthening and implementation of pricing and cost strategies across ABA ROLI in collaboration with Finance, Business Development, Program and Regional Technical Teams, balancing cost competitiveness and cost recovery;
- Provide additional information and or revisions of submitted information during the Best and Final Offer stage of a proposal and pre-and post-award as needed;
- Advise senior leadership, Regional Directors, and proposal team members on the impact of RFA and RFP requirements on costs and the cost proposal.
Revise New Business Cost and Pricing Tools and Processes
The individual will work with the Finance, Program and Technical teams to:
- Introduce and/or strengthen budget preparation tools, templates, and processes within ABA ROLI to support ABA ROLI’s ambitious business development goals; This includes but is not limited to back of envelopes, cost shells and accompanying written guidance; budget narratives; for a variety of different donors and different contracting mechanisms [RFAs, RFPs, grants, in CPFF, T&M, PFS, FAA, etc.]
- Work with the Finance team to establish review processes and tools for grant managers and proposal cost reviewers;
- Apply pricing concepts, tools, and techniques using Excel to develop timely and appropriate cost/price worksheets to support proposal responses;
- Develop written guidance on cost and pricing for ABA ROLI for different donors and work with the compliance team to establish workflows and ensure distribution of written guidance to all ABA ROLI staff;
- Establish cost and pricing risk and approval matrixes, establishing thresholds for risk at the division and organization level, advising on strategy and approach.
Develop and Deliver Trainings on Cost and Pricing Strategies and Tools
- Use tools and processes developed on cost and pricing to prepare training materials for regional cost preparers and finance team members across ABA ROLI’s regions and finance department;
- Deliver periodic trainings and other capacity building tools to strengthen ABA ROLI cost and pricing capacity at the regional and finance department level;
- Establish an annual cost preparer long course to develop and grow the cadre of cost preparers across ABA ROLI [including regional and finance staff] who can support new business efforts and financial analysis during proposal development and at award stage;
- Ensure all cost and pricing strategies, tools and processes are updated in alignment with donor policies and industry standards.
Manage staff and be responsible for staff performance evaluations, oversee staff timekeeping, and recruitment efforts in the assigned division.
Perform other related duties, as required.
Required Education, Qualifications, Experience
- Bachelor’s degree.
- Minimum 7 years relevant experience developing proposal budgets and managing program budgets, of which three at least three years in developing cost and pricing strategies and implementing appropriate systems and processes for international development organizations.
- Demonstrated skills in analyzing government solicitations for compliance while also dealing with non- routine and complex funding opportunities.
- Prior leadership in identifying a competitive edge for a compelling, responsive, and high-quality proposal response.
- Demonstrated ability to apply and interpret USAID and US Department of State rules and regulations.
- Knowledge of 2CFR200, FAR, AIDAR, and DCAA rules and regulations.
- Excellent communication and interpersonal skills including the ability to effectively manage a variety of relationships in a multicultural environment.
- Prior experience in providing training and with public presenting.
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