ABA ROLI – Uganda Office – Project Finance and Administrative Assistant

CALL FOR APPLICATIONS: Project Finance and Administrative Assistant – ABA ROLI – Uganda Office

Call Title: Project Finance and Administrative Assistant – ABA ROLI – Uganda Office
Theme: Finance, Admin & Logistics
Location: Kampala, Uganda
Contract Type: Consultant
Period of Performance: 3 months (renewable based on need)
Expected start date: 15 May 2024
Applications to: [email protected]; in subject line “Project Finance and Administrative Assistant Search” Deadline: 03 May 2024

1.Background of ABA ROLI
The ABA Rule of Law Initiative (ABA ROLI) is an international development program that promotes justice, economic opportunity and human dignity through the rule of law. For more than 25 years, and through our work in more than 100 countries, the ABA Rule of Law Initiative (ABA ROLI) and our partners have sought to strengthen legal institutions, to support legal professionals, to foster respect for human rights and to advance public understanding of the law and of citizen rights. In collaboration with our in-country partners—including government ministries, judges, lawyers, bar associations, law schools, court administrators, legislatures and civil society organizations—we design programs that are responsive to local needs and that prioritize sustainable solutions to pressing rule of law challenges. We employ rigorous and innovative monitoring and evaluation approaches in assessing the quality and effectiveness of our programs.ABA ROLI’s work in Africa spans a variety of programing in the area of rule of law, access to justice, atrocity prevention and human rights protection and promotion. It works closely with the justice sector, law societies, law schools/universities as well as civil society. Its programs focus on institution strengthening, enhancing legal service delivery, capacity building and the provision of technical and financial assistance to local partners.

ABA ROLI’s Africa Division has country offices across the region including Benin, Burkina Faso, Central African Republic, Democratic Republic of Congo, eSwatini, Gambia, Liberia, Niger, Somalia, South Africa, Sudan and Uganda.

ABA ROLI established an office in Uganda in 2021 and has been implementing regional programs promoting freedom of expression in the region ever since. The program activities focus on the provision of rapid legal assistance, training of lawyers, magistrates and law lecturers, as well as engaging in advocacy and strategic litigation at national and regional levels.

JOB TITLE: PROJECT FINANCE AND ADMINISTRATIVE ASSISTANT (FAA)

ACCOUNTABILITY: Reports to Field Finance Manager and Director of Administration and Finance/Acting Country Director

JOB SUMMARY: The American Bar Association, Rule of Initiative (ABA ROLI) Uganda Program is seeking to recruit a dynamic, self-motivated, highly organized Finance and Administrative Assistant to support a range of finance and logistics matters in the Uganda Office.

Specifically the FAA will support the Field Finance Manager on an array of duties related to the financial and administrative management of the Uganda office operations.

Finance duties:
•Implement administrative systems, including, finance, budgeting, property, customs/shipping, procurement and travel,
•Organize expense receipts, assign budget codes, input key data into / Chrome River
•Support with budgeting and accounting of expenses
•Assist the FFM to review and vet local partner financial reports•Collaborate with the FFM to Compile monthly expense reports and respond to inquiries.
•Assist the FFM to prepare the monthly cash forecast in collaboration with the Program Team.
•Ensures compliance with organization’s procurement policies and proper allocation of costs for procurement.
•Assist the Field Finance Manager with the office banking including inter-bank transfers and other banking documents.
•Maintains administrative records through both electronic and hard copy means. Fully ensures the confidentiality of records.
•In collaboration with the Program Assistant,obtains pro forma quotes from vendors on the local market for goods and services; participates in bid evaluation and vendor selection.
•Maintains inventory for office.
•Establishes and maintains good relations with government offices, banks and vendors.

Logistical support to program:
•Support planning and implementation of project activities including workshops, trainings, andmeetings
•Make logistical arrangements to support project activities
•Attend program events to assist the Program Manager on logistical /disbursements matters.
•Create checklists and track travel and workshop logistics
•Interface with program partners on workshop, travel, and other logistics
•Other administrative duties as assigned

Qualifications:
●Must have a strong knowledge of Finance laws, procedures, management and experience withpolicies and practices related to the procurement of goods and services.
●At least three-five-years of proven administrative or assistant experience. Prior experience withNGOs and/or INGOs will be regarded as an advantage.
●Demonstrated knowledge of accounting ,budgeting
●Demonstrated experience supporting financial functions of an organization including eventlogistics.
●Bachelor’s Degree or Advanced Diploma in Finance or related field. Qualifications in ACCAand CPA is an added advantage
●Good administrative skills and experience organizing large amounts of paper and data.
●Advanced proficiency working with Microsoft Office Word and Excel, Chrome River and online platforms generally.
●Must be a resourceful and creative individual who can design flexible options to respond to organizational needs.
●Demonstrated ability to work independently and as part of a team with effective interpersonal skills/relationships.
●Able to multi-task and comfortable working in fast-paced, small office environment
●Highly organized, proactive, hardworking, focused, and attention to detail.
●Fluency in written and oral English.