Academic Personnel Specialist

99767BR

Campus: Downtown Phoenix

Academic Personnel Specialist

Job Description

The College of Health Solutions (CHS) is seeking a dynamic individual to be an Academic Personnel Specialist. This position manages promotion and tenure and other personnel processes for both tenure-track and career-track faculty in CHS. They additionally manage the calendars and travel of the assistant and associate deans of the hub. To be successful in this role, the candidate must be skilled in handling confidential and sensitive information, have a deep knowledge and understanding of academic and university policies, and can administratively support multiple administrators simultaneously. This position will report to the Program Coordinator in the Faculty Success Hub on the Downtown Phoenix campus.

The College of Health Solutions is committed to creating a positive culture of inclusion, wellness, and employee engagement. We exemplify this through our Staff Success Hub, whose Council membership is open to all CHS staff. The Council gives staff a voice in decision-making at the college level and reflects the college leadership’s commitment to attracting, developing, and retaining the best, most diverse talent in a safe and inclusive environment.

Job Family

Human Resources

Department Name

College of Health Solutions

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$55,000 – $63,000 per year; DOE

Essential Duties

• Coordinates faculty personnel actions including promotion and tenure, conditional contracts, probationary contracts and expedited reviews for tenure-track faculty and promotion for career-track faculty and multi-year contract renewals.
• Serves as backup for academic data preparation, analysis and reporting.
• Schedules CHS personnel committee meetings.
• Complies bi-weekly Faculty Success Hub Newsletter.
• Manages assistant and associate deans’ calendars to ensure optimal use of their time.
• Processes travel authorizations and travel claims for assistant and associate deans.

Minimum Qualifications

Bachelor’s degree and four (4) years administrative support experience; OR,Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience working in higher education and knowledge of university policies and procedures with an emphasis on academic personnel.
• Experience with faculty personnel actions (promotion and tenure, sabbatical Interprets university and Board of Regents policies about faculty.
• Experience in working independently and solve complex academic personnel questions and issues.
• Evidence of effective communication and interpersonal skills at all levels including faculty and college administration.
• Experience in exercising discretion in confidential personnel matters.
• Experience working in a fast-paced dynamic environment subject to quickly changing priorities and potentially conflicting deadlines.
• Experience directly supporting an administrator, preferably in a large higher education environment.
• Experience in managing multiple projects and meeting deadlines while managing accuracy, high levels of organization and attention to detail.
• Demonstrated knowledge of the principles of exemplary customer service demonstrated through active listening, acknowledging, and responding quickly to every inquiry.
• High-level experience using MS Office applications (i.e., Excel, PowerPoint, Word, and Outlook), Adobe Acrobat DC and Concur.

Working Environment

• Use basic math.
• Activities are performed in an environmentally controlled office setting.
• Ability to clearly communicate.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Use office equipment, i.e. printers, copiers, fax machines, telephones, calculator.
• Regular activities require ability to quickly change priorities, may include/subject to resolution of conflicts.
• Use of software/computer equipment for extended periods of time.
• Use critical thinking to make decisions and/or analyze and report data/results of tests conducted.
• Ability to lift and transport up to 25 pounds.

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

Flexible work options :
This position is eligible for Hybrid work.  This is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location.

Department Statement

The College of Health Solutions (CHS) is dedicated to translating scientific advances into practical interventions to improve health outcomes through education, research and service. We equip students with the knowledge and skills to influence healthier lifestyle choices; develop creative interventions to improve the health of people and populations; analyze and translate large amounts of health data into solutions; and maximize the technology, science, business and application of diagnostics. CHS research programs encompass basic, discovery science, clinical trials, intervention science and measurement of  health outcomes. CHS takes an interdisciplinary approach to address the complex systems that underpin health problems. The college is highly collaborative, transparent and team-oriented with an organizational structure that includes translational teams, affinity networks and academic programs to improve the health of people and communities. 

The current training programs include behavioral health, biomedical diagnostics, biomedical informatics, exercise science, health promotion, health sciences, kinesiology, medical studies, nutrition, population health, science of health care delivery, and speech and hearing science. Our programs are offered at ASU’s Downtown Phoenix, Tempe, Polytechnic, West and Lake Havasu campuses, as well as on Mayo Clinic’s campus in north Phoenix. 

For more information about ASU and the College of Health Solutions, visit https://www.asu.edu/about/ and https://chs.asu.edu/

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.