Academic Services Coordinator

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Position Details
Position Information

Announcement Number	STAFF – VA – 24229
For questions regarding this position, please contact:	Dawn Tarabochia 406-994-2057 [email protected]
Classification Title	Program Coord II
Working Title	Academic Services Coordinator
Brief Position Overview	The Academic Services Coordinator provides mid- to high level of support to the Department of Food Systems, Nutrition and Kinesiology (FSNK) within the College of Education, Health, and Human Development (EHHD). The purpose of this position is to: 1) advocate student success through proper instruction regarding admission, registration, and graduation protocols and procedures for undergraduate and graduate students; 2) serve as building, telephone and computer program coordinator for the Department of Food Systems, Nutrition and Kinesiology spaces located in Reid Hall (3rd floor), Harrison and to coordinate with the Student Wellness Center with regard to the Kinesiology Research labs; 3) independently and accurately collect, compile, and analyze data and provide reliable information to assist departmental management with strategic planning in long- and short-term goals with regards to curriculum offerings, student enrollment, student persistence, and faculty workloads.
Position Number	4M0058
Department	Food Systems Nutrition & Kinesiolog
Division	College of Education, Health & Human Development
Appointment Type	Classified
Contract Term	Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA	Non-Exempt
Union Affiliation	FOCUS-MFPE
FTE	1.0
Benefits Eligible	Eligible
Salary	$20.49 – $25.61 per hour, commensurate with experience, education, and qualifications
Contract Type	Classified Salary
If other, please specify
Recruitment Type	Open

Position Details

General Statement	The Department of Food Systems, Nutrition and Kinesiology at Montana State University is located in the College of Education, Health and Human Development (EHHD). The Departmental mission is to enrich human well-being through teaching, research, and outreach. The Academic Services Coordinator will coordinate the day-to-day operations of a robust department with a wide range of duties. The person in this position will be required to work independently with little supervision, to perform administrative and program coordination tasks. The Program Coordinator will efficiently orchestrate multiple priorities and deadlines utilizing professional knowledge, judgment and skills to make decisions, and clearly communicate the priorities and views of the department and programs in a clear and concise manner.
Duties and Responsibilities	Program Administration Support academic undergraduate and graduate program needs in the department of Food Systems, Nutrition and Kinesiology (FSNK) Organize, coordinate and maintain course schedules for all undergraduate and graduate academic programs in FSNK. Organize, coordinate and maintain the catalog for all undergraduate and graduate academic programs in FSNK. Work with the department head and members of FSNK on undergraduate and graduate academic programming such as course scheduling, undergraduate catalog, CIM processes, assessment reports, course descriptions, scheduling of space for academic courses and lab sections, and other academic tasks. Work in collaboration with the Academic Services Coordinator for the departments of Human Development and Community Health and Counseling within the College of EHHD to support undergraduate and graduate programs. Work with academic advisors within the College of EHHD to support undergraduate programs. Prepare academic undergraduate and graduate program materials. Support graduate programs in the Department of Food Systems, Nutrition and Kinesiology including management of applications, program of study, comprehensive exams, and graduation paperwork. Work in with the graduate school to assist in all graduate processes. Prepare academic graduate program materials and email inquiries. Organize and store, and maintain, paperwork. Manage sensitive data. Communications Produce and disseminate promotional materials for all undergraduate and graduate programs. Maintain and update department and program websites and listservs for all undergraduate and graduate academic programs. Organization and reporting of student and program data for all undergraduate and graduate academic programs. Maintain and update department and program handbooks and policy manuals. Use varied professional communication skills to represent department and undergraduate and graduate academic programs. Technology Support and Building Supervision Coordination with UIT on purchasing and technology support for the Department of Food Systems, Nutrition and Kinesiology. Supervision of third floor in Reid; coordination with Reid building supervisor.
Required Qualifications – Experience, Education, Knowledge & Skills	Bachelor’s degree and progressively responsible administrative experienceor equivalent education Demonstrated experience organizing and prioritizing multiple work assignments, deadlines and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude. Demonstrated proficiency in the use of word processing, spreadsheet software, web-based communications, and social media.
Preferred Qualifications – Experience, Education, Knowledge & Skills	Experience working in an academic environment.
The Successful Candidate Will	Communicates clearly and effectively through professional communications, technical writing, and presentations. Demonstrates success interacting with diverse stakeholders and professionals. Ability to problem solve using high-level interpretation, discretion, and judgement. Strong media and presentation skills. Organizes and gathers data, interprets results, and prepares reports. Organizes and prioritizes work assignments and meets deadlines. Works on multiple tasks simultaneously and effectively. Works well as a team member and supports the work of others through positive approaches. Establishes and maintains a positive rapport with professional staff, faculty, and students.
Position Special Requirements/Additional Information	This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time. This position is located in Herrick Hall, independent from the location of the Department Head (Reid Hall). Incumbent is expected to be self-directed with all duties and reports directly to the Department Head when necessary.
Physical Demands	To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties?	No

Posting Detail Information

Number of Vacancies	1
Desired Start Date	Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:	Screening of applications will begin on February 9, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
Diversity Statement	Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples. In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile. MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html

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Academic Services Coordinator

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