Academic Support and Graduate Research Officers – Multiple Positions

Job no: 0061511, 0059616, 0048152, 0054672, 0053070
Location: Parkville
Role type: Full-time or Part-time; Continuing
Faculty: Faculty of Science
Department/School: Various
Salary: UOM 5 – $79,961 – $91,844 p.a. plus 17% super (pro rata for part-time)

About the Roles
Faculty of Science has multiple opportunities available in academic, graduate research and learning and teaching support within faculty and school teams. We are seeking organised and proactive individuals to play a critical role in supporting our teaching, learning and researcher experience.

• Graduate Research Admissions Officer
• Graduate Research Officer
• Student & Academic Services Officer
• Academic Support Officer
• Academic Support Officer (part-time; 0.8 FTE)

This is an exciting opportunity to join our team and provide high quality administrative support for the faculty’s academic programs within the Schools. You will provide policy and procedural advice to School staff and student-related central staff. You will also provide quality administrative support to course conveners and students, and implement effective processes for academic programs administration in the School.

Who We Are Looking For
You will have a proven track record in administrative support, ideally in student administration in the tertiary education sector, showcasing strong judgment, initiative, and time management abilities while prioritizing tasks efficiently. The ideal candidate should also exhibit a dedication to delivering exceptional customer service, a commitment to continuous improvement, self-motivation, flexibility, and the ability to work both independently and collaboratively within a team.

You bring a natural ability to provide administrative support, exercise sound judgment, and maintain confidentiality. You can work autonomously and collaboratively in a team, interpret and provide advice per organisational procedures and policies, and deliver high-quality service while relating effectively to diverse stakeholders.

You will also have:

• A completion of a degree with subsequent relevant experience, or an equivalent combination of education, training and experience
• Excellent interpersonal and communication skills, ability to deal with a range of people internal and external to the University, and the ability to work with people from diverse cultural backgrounds
• Demonstrated excellent attention to detail and ability to respond to competing demands.

Please refer to the attached PDs for further information regarding responsibilities and requirements.

This position requires the incumbent to hold a current and valid Working with Children Check to ensure the University provides a safe environment for everyone.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – The Faculty of Science
Science at Melbourne is a global leader across fundamental and impactful scientific research and education. Science begins with curiosity, and we are dedicated to understanding the universe from the level of sub-atomic particles to the solar system. We aim to be leaders who positively impact the community locally and globally, addressing major societal issues from climate change to disease. Our discoveries help build an understanding of the world around us – http://www.science.unimelb.edu.au

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits  page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website  and stay connected with our stories and people on LinkedIn .   

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require any reasonable adjustments with the recruitment process, please contact the email address listed at the bottom of the page.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents: 

• Resume
• Cover Letter outlining your interest and experience
• The responses against the following Selection Criteria^
• A relevant tertiary qualification, and experience within academic administration, or an equivalent combination of relevant work experience, education and/or training.
• High level interpersonal skills including the capacity to strategically initiate and build strong working relationships with academic and professional staff from across the University.
• Demonstrated ability to work effectively in a team, as well as independently when required.
• Demonstrated attention to detail, with the ability to interpret and provide advice on established policies and procedures including the ability to recognise when further advice from or referral to more senior staff is required.
• Excellent written and verbal communication skills including report writing skills.

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

If you have any questions regarding the recruitment process, please feel free to contact recruitment via email at [email protected] , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Applications close: 3rd March 2024 11:55 PM Australian Eastern Daylight Time (AEDT)

Position Descriptions: