Accountant and Administrative Assistant

ABOUT THE ORGANIZATION:

UOSSM USA’s vision is to alleviate the suffering and improve the healthcare, mental health, and well-being of people affected by crisis. To achieve that vision, UOSSM USA provides, in collaboration with its strategic partners, impartial lifesaving support, medical relief and access to quality healthcare and mental health services to people affected by crisis through its impactful and cost-effective programs. UOSSM USA currently supports Mental Health and Protection (MH&P) services in Turkey and is looking forward to expanding its impact in MH&P to the underserved people in Jordan, Syrian refugees, and other refugees affected by crisis.

Job Overview:

We are seeking a qualified and motivated individual to join our team as an Accountant and Administrative Assistant. The successful candidate will play a crucial role in managing financial transactions, ensuring compliance with accounting standards, and providing administrative support to the organization.

Key Responsibilities:

Strategy and steering

• Monitors and reports to his or her line manager and functional manager on the accounting risks of which he / she is aware and contributes towards their mitigation.
• Helps to identify accounting and legal risks for UOSSM USA within his or her area of responsibility.

Operation

• Maintain accurate and up-to-date financial records in accordance with accounting principles.
• Prepare financial statements, reports, and budgets for internal and external stakeholders.
• Collect UOSSM USA partners’ financial documents invoices and salary payment documents, ensure that they respected and followed UOSSM USA procedures according to the partnership agreement.
• Contributes towards the facilitation of the profession’s development in his or her area of responsibility.
• Conduct regular financial analysis and provide insights to support decision-making.
• Ensure compliance with local financial regulations and reporting requirements.
• Assist with developing and implementing internal controls to safeguard assets and ensure financial accuracy.
• Perform periodic control audits and report findings.
• Prepares any supporting documents asked for by internal or external auditors.

Grants Management

• Assist with managing donor grants, including budgeting, forecasting, and expenditure reporting.
• Ensure compliance with grant terms and conditions.
• Prepare grant applications and reports.

Other Duties

• Work with program teams to track project budgets and expenditures.
• Prepare presentations and reports on financial performance.
• Assist with other financial tasks as needed.

Administrative

• Provide administrative support to the team, including managing office supplies, scheduling meetings, and handling correspondence.
• Assist in organizing events, workshops, and conferences.
• Manage and maintain filing systems, both electronic and physical.
• Handle travel arrangements and accommodation for staff.
• Support in drafting and editing official documents, reports, and correspondence.

Communication and Collaboration

• Liaise with external partners, vendors, and government authorities as needed.
• Collaborate with team members to ensure smooth coordination between finance and administrative functions.
• Communicate effectively with internal and external stakeholders.

Qualifications

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• Minimum 2 years of experience working as an accountant, in a non-profit or international development organization.
• Respecting and promoting individual and cultural differences.
• Proficient in accounting software (e.g., QuickBooks, Peachtree)
• Strong organizational and multitasking skills.
• Excellent communication, interpersonal, and analytical skills.
• Ability to work independently and as part of a team.
• Fluency in English and Arabic (written and spoken) required.
• Attention to detail and a high level of accuracy.
• Gross SALARY: according to UOSSM USA salary scale