Accountant BIOPAMA Project

The project also implements an Action Component which comprises a substantially funded and high-profile grants program to support specific actions on the ground in priority conservation landscapes that are aimed at strengthening PA and natural resource management effectiveness and governance. The Action Component involves the implementation of a comprehensive portfolio of small to medium sized grants. The finance officer will play a fundamental role in carrying out the Action Component. The position will have a go-to function both for the IUCN BIOPAMA II personnel and external parties.

Major Responsibilities

Administrative and financial:

• Administration, accounting, finance and logistics: Recording of financial transactions and day-to-day bookkeeping of the project
• Ensure that financial reports are prepared and analyzed in accordance with IUCN and donor standards and policies, and submitted monthly to the Administrative and Financial Management Specialist for validation
• Ensure cheque writing and preparation of the monthly reconciliation of the BIOPAMA project bank account.
• Set up an archiving and filing system for the project’s accounting and financial documents, to facilitate audit missions
• Maintain petty cash and have the minutes signed monthly by BIOPAMA’s Administrative and Financial before approval by the Regional Coordinator.
• Support the organization of workshops and missions, in particular logistical follow-up with regard to the selection of hotels and travel agencies and the running of the workshops
• Support the administrative and financial officer in the revision of BIOPAMA’s subgrantees reports
• Ensure that all travel documents and original expense vouchers are available and filed for all workshops and missions.
• Ensure the proper management of BIOPAMA’s fixed assets file, including the tracking of purchases, the allocation of equipment to beneficiaries and the periodic inventory in accordance with the provisions of the project’s Procedures Manual.
• Manage the stock of supplies, carry out periodic inventories

Audit

• Support the BIOPAMA and IUCN team in the preparation of audits of the BIOPAMA project and in monitoring the implementation of recommendations.

Procurement

• Support in the preparation of tender documents, requests for quotations and proposals
• Support the Procurement Specialist in the opening and evaluation of bids;
• Support the Procurement Specialist in the preparation of notification letters, reports and minutes, as required
• Assist with the acceptance committee for supplies and equipment.
• In general, support the BIOPAMA team and IUCN in administrative, financial and accounting tasks as part of the smooth execution of project activities.

Requirements

• Have a recognized higher education diploma (Bac+2) in finance and accounting
• At least five (5) years’ professional experience in a similar position
• Excellent command of standard office and communication software (Word, Excel, Powerpoint, e-mail, teleconferencing) and general use of information and Internet tools;
• Have a sense of organization, responsibility, rigor and integrity.
• Ability to work independently, with initiative and creativity;
• Fluency in French and good knowledge of English;
• Be highly available;
• Ability to manage stress and demonstrate a high degree of initiative, integrity and self-motivation.
• Ability to work as part of a team Experience in the usage of computers, office software packages (MS Word, Excel, etc.) and accounting software;
• Experience of working with ERP systems is strong asset;
• Experience in dealing with European Union financial rules and regulations is mandatory and experience in managing small grants is a strong asset;
• Experience in working with civil society and community based organization is an asset;

Source: https://hrms.iucn.org/iresy/index.cfm?event=vac.show&vacId=10832&lang=en