Accounting Assistant II – Accounts Payable

Job Title

Accounting Assistant II – Accounts Payable

Agency

Texas A&M University – Texarkana

Department

Accounting Office

Proposed Minimum Salary

Commensurate

Job Location

Texarkana, Texas

Job Type

Staff

Job Description

To coordinate and process payment of obligations of the university in an orderly and timely manner in order to safeguard the credit and reputation of the institution as required by the Texas A&M University System and The State of Texas Comptroller’s Office.

Salary Information: The expected rate of pay for this position is $20.00 per hour.

ESSENTIAL DUTIES & RESPONSIBILITIES :

• Daily prepares and processes all vendor payments to include:
  • Accuracy of accounts
  • Object codes, document types, and purchasing codes.
  • Correct vendor identification and address
  • Agreement of all supporting documents (invoice, requisition, receiving, and/or purchase order)
  • Prepares vendor, student, and employee payments for mailing.
• Daily performs entry into the FAMIS and USAS accounting systems for accounts payable. Review daily reports produced by FAMIS and USAS accounting systems for accuracy.
• Detect and resolve problems with invoices which do not meet current System and State guidelines. Assists with vendor dispute resolution to include coordination between purchasing, vendor, and/or originating department.
• Must be able to adapt accounts payable processes to accommodate System and State requirements.
• Process accounts payable for payments to students, employees, and third-party vendors. Prepare accounts payable and travel encumbrances. Liquidate or make adjustments to encumbrances during the year as necessary. Accounting knowledge is required to understand the effects on accounts and Annual Financial Report.
• Enter corrections for accounts payable from all sources as necessary.
• Communicate with departments, Assistant Controller, and Controller on account balances, vendor information, interdepartmental transfers, and questions on account postings.
• Assist with account reconciliation process as required.
• Purge inactive vendors and properly reclassify vendors to the proper ownership codes and 1099 codes on an annual basis.
• Enters and updates warrant hold information provided by the Business Office Manager in USAS for delinquent accounts receivable due from students, employees of the university, and other third parties.
• Updates the Accounts Payable desk manual annually with the assistance of another Accounting Assistant II and the approval of the Assistant Controller and the Controller. The manual should include the procedures for processing A/P vouchers and detail significant periodic procedures.
• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

KNOWLEDGE, SKILLS & ABILITIES :

Minimum Qualifications

• High school diploma or equivalent combination of education and experience.
• Two years of related experience in bookkeeping.
• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of financial transactions.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.

Preferred Qualifications

• Two (2) years PC experience; including accounting, spreadsheets, and word processing software.
• Five (5) years’ experience in accounts payable or related areas

Other Requirements

• Effective interpersonal skills
• Organizational and problem-solving skills
• Ability to work independently.
• Ability to maintain confidentiality.

SUPERVISION OF PERSONNEL:

This position generally does not supervise employees.

OPEN UNTIL FILLED. To receive full consideration, you must have your application in by 12/17/2023.

To apply: Upload your cover letter, resume and 3 professional references with contact information and with one reference being a supervisor/manager in the questionnaire section of your application.

Please remember once you submit your application you will not be able to “revise” or upload any documents. If you have any questions about uploading or a revision to your application, you may contact HR@tamut.edu .

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.