Accounting Assistant II (Hybrid) – Emergency Medicine

Scheduled Hours
40

Position Summary
Position handles all aspects of purchasing for research division, providing monthly/quarterly reports of expenses.

Job Description

Primary Duties & Responsibilities

• Processes travel advances; reviews supporting documentation and submits travel expense reports on a timely basis.
• Reviews and processes Procard transactions for approval.
• Processes internal and external invoices.
• Provides entry and reconciliation support for annual budget process. Monitors account balances, maintains open encumbrances, processes journals and budget adjustments.
• Prepares financial, budget and general reports, as requested.
• Process misc. payments to subjects compensated for participation in clinical trials.
• May work with HR/payroll coordinator to ensure accurate entry and maintenance of HR data for faculty, students, postdocs and staff.
• Provides general office support.
• Performs other duties as assigned.

Working Conditions

• This is a hybrid position with one to two days in the office, Monday through Friday.

Preferred Qualifications

• College coursework and three years’ related experience.
• Experience in higher education administration.
• Experience with Workday system.
• Excellent organizational and communication skills, written and verbal.
• Ability to learn new software systems and technology skills.
• Ability to integrate information from multiple sources, utilize creative thinking and exercise considerable judgment and resourcefulness.
• Self-motivated and detail-oriented individual.
• Ability to work independently with a high degree of reliability, accuracy and consistency while meeting deadlines with varying degrees of pressure.
• Possesses a strong work ethic and determination.
• Mastery of Microsoft Office (especially Excel).
• Analytical skills.
• General knowledge of fund accounting.
• Excellent time management and organizational skills, ability to prioritize and multi-task.
• Effective verbal, written and interpersonal communication skills.

Required Qualifications

Equivalent of High school diploma, with some college accounting course work, and five years of experience in accounting/purchasing, or the equivalent of five years of related college level education and experience in accounting, finance, purchasing and/or bookkeeping.

Grade
G06-H

Salary Range
$17.52 – $26.27 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.