Accounting Associate

Salary Range: $45,000.00 To 55,000.00 Annually  Position Summary

Western Resource Advocates (WRA) is hiring an Accounting Associate to join our Finance team. The Accounting Associate will report to and work with the Controller to support the smooth functioning of WRA’s financial processes.  The Accounting Associate will be responsible for various financial duties including accounts payable, accounts receivable, fixed assets records maintenance, recording financial transactions, various monthly reconciliations, and will assist with financial report preparation, the annual audit, and perform other financial duties and projects as assigned.  

About Western Resource Advocates

WRA fights climate change and its impacts to sustain the environment, economy, and people of the West. We respect the different needs of diverse people and partner with them to develop a shared vision for progress—one that advances communities while protecting biodiversity.

Our team of policy experts, scientists, economists, and attorneys has a 30-year history of working where decisions are made, sweating the details, creating evidence-based solutions, and holding decision makers accountable. This on the ground work with policymakers and other advocates advances clean energy, protects air, land, water, and wildlife—and sustains the lives and livelihoods of the West.

Location

This position is required to work at least 1 day each week in WRA’s Boulder office; with an option to work hybrid-remote from the Denver-Boulder metropolitan area and/or in-office setting from WRA’s Boulder or Denver offices. Additional days in the WRA Boulder office may be necessary depending on work and activities. 

Responsibilities And Activities

ACCOUNTS PAYABLE & RECEIVABLE

• Review invoices and payment requests.  Assign invoices in AP platform including the approval flow; ensure invoices are coded to the correct expense item, department, and project.  
• Maintain vendor files to include updating information in AP platform and the accounting software as needed.
• Record “cash” receipts/deposits in accounting software. 
• Record “cash” disbursements in accounting software. 
• Deposit “cash” receipts, accounts receivable, and file associated backup; track and reconcile accounts receivable balances.  
• Notify the Development Team when ACH donations/grant payments are received. 
• Assist the Controller with managing company credit cards.  
• Assist with the annual preparation of 1099s for outside vendors as appropriate.

GENERAL LEDGER & MONTH END

• Record journal entries in accounting software.  
• Run accounting system reports and provide other assistance to department/budget managers as requested. 
• Assist with monthly bank reconciliations.
• Work with Development Team to reconcile revenue to development donor tracking database
• Ensure credit card charges have been coded and receipts uploaded before preparing review sheets for department heads each month; conduct initial review of coding for accuracy.
• Prep the credit card charges spreadsheet for import into accounting software each month.
• Assist Controller with preparation of month-end financial statements. 

OTHER 

• Review timecards and WRA credit card charges to see if they are completed by established due dates, send reminders to staff as needed.
• Train new employees on, and assist employees with, various platforms and systems as needed.
• Assist with Annual Audit as needed.
• Maintain Fixed Assets records and record of grants received.
• Assist Controller and work with vendor to ensure all state charitable solicitation registrations are filed; file routine annual state sales tax reports. 
• Other projects, tasks, and duties reasonably related to the functions described above assigned by the Controller or Vice President of Finance and Administration. 

Required Qualifications

Any equivalent combination of education, training, and experience, which provides the required knowledge, skills, and abilities to perform the essential functions of this position, will be considered.  For example, the requisite knowledge, skills, and abilities would include:

• At least 1-2 years of general accounting or bookkeeping experience.
• Demonstrated proficiency with Microsoft Excel; proficiency with computers and general office equipment.
• Experience with Abila MIP Fund Accounting, QuickBooks, or other accounting software.
• Good written and verbal communication skills.
• Outstanding organizational skills, ability to manage multiple priorities.
• Attention to detail and problem-solving skills.
• Ability to work independently and in a collaborative management style.
• Ability to maintain confidentiality in all aspects of work and handle sensitive information appropriately.
• Ability to have authentic, productive, and strong working relationships with colleagues across race and other group identities.
• Comfortable with changing duties and responsibilities.
• Some small amount of travel may be required within WRA seven-state region to attend retreats and other events.
• Ability to work a minimum of 1 day each week from WRA’s Boulder office.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Some travel is required.

TRAVEL REQUIREMENTS

Occasional travel is required for retreats, trainings, and other job specific meetings, within Colorado and WRA’s region. Typically, there is at least one all-staff retreat and one team retreat in our region each year. More days in the WRA office may be necessary depending on work and activities.

Salary And Benefits

The salary range is $45,000-$55,000 annually; salary depends on relevant experience and new staff rarely start at the top of the range. WRA’s excellent benefits package includes a 401(k)-retirement plan with up to 5% matching and health, dental, vision, and life & disability insurance with 100% of premiums paid by WRA. Annually, staff receive seventeen days paid vacation leave to start, twelve paid sick days, one paid volunteer day, twelve paid holidays, and WRA is closed for Winter Break between Christmas Day and New Year’s Day for additional paid time off. Employees are eligible for up to twelve weeks of parental leave, and after five years, staff are eligible for up to twelve weeks of paid sabbatical leave. Position is full-time exempt.

Deadline To Apply: Open Until Filled with priority review beginning on Monday, July 8, 2024. Targeted Start Date: not earlier than August 19th

Diversity and inclusion are a critical component of our business strategy, mission, and vision. We welcome candidates from an array of backgrounds and experiences to join our team. Learn more about our commitment here: https://wraoldsite.wpengine.com/#commitment-to-diversity. 

Western Resource Advocates is an equal opportunity employer (EOE) and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, gender, sex, gender identity, sexual orientation, national or ethnic origin, age, disability, marital status, amnesty, or veteran status.

Apply To Be WRA’s Accounting Associate!

Thank you for your interest in the Annual Fund and Event Manager position with Western Resource Advocates. You will need to upload the following in PDF format:

• Cover letter describing your relevant qualifications and the reason for your interest in WRA and this position; and
• Resume.

Please direct any questions about this position or application process to [email protected].