Accounting Coordinator – OFMD

Scheduled Hours
40

Position Summary
The Washington University School of Medicine Operations & Facilities Management Department provides a range of services for the medical campus in a customer-focused, efficient, and sustainable manner.
Operations & Facilities Management maintains 61 university buildings and provides operational, planning, and construction services to over 8.3 million gross square feet of space. We will open three new facilities between 2023 and 2025 with over 1.5M BGSF. In addition, the School of Medicine continues expanding its reach on and off campus in teaching, clinical care, and research.
Provides day-to-day operational accounting support for the department.

Job Description

Primary Duties & Responsibilities

Accounting/Financial Systems

• Workday and PM Web.
• Initiates/reviews approval purchasing transactions for all contractor engagements, maintaining documentation for each.
• Processes and tracks all invoices related to contractors, suppliers, and vendors.
• Contacts vendors to adjust, obtain, or process contracts and invoices as necessary.
• Processes and tracks all invoices related to professional and contractor contracts/commitments.
• Processes external invoices from all vendors/contractors/supplies for Capital Projects.
• Processes departmental and internal invoices, obtaining approvals, keying appropriate accounting codes, and tracking as appropriate.
• Reviews reimbursement requests for appropriate university funding allocation & budget coding.
• Advises on compliance issues & resolves them before processing.
• Enters requisitions into the Marketplace purchasing system and monitors purchasing processes as requested.

Budget

• Provides reconciliation support for the annual budget process.
• Monitors Capital Projects Budgets by reviewing Project Cost Reports and open encumbrances.
• Processes journals and accounting adjustments.
• Assists and provides backup support for Capital Projects Accountants /Senior Accountants.
• Attends monthly Project Review Meetings with Project Managers and Accountants.
• Performs other duties as assigned.

Preferred Qualifications

• Bachelor’s degree in business, accounting, or a related field.
• Ability to work in a high-paced environment with great organizational skills.
• Communicate effectively.
• Works with a variety of people/vendors/suppliers.
• Be a team player and work in a team environment. 

Required Qualifications

High school diploma and two years of experience.

Grade
G08-H

Salary Range
$20.76 – $32.21 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.