Accounting Coordinator (Remote) – Otolaryngology

Position Summary
Provides day-to-day operational accounting support for department.

Job Description

Primary Duties & Responsibilities

Accounting/Financial Systems

• Initiates/reviews for approval purchasing transactions for all contractor engagements, maintaining documentation for each.
• Processes and tracks all invoices related to contractor engagements, maintaining a spreadsheet of activity and balances.
• Contacts vendors to adjust, obtain or process contracts and invoices as necessary.
• Initiates/reviews for approval all purchasing transactions eligible for blanket order processing.
• Processes and tracks all invoices related to blanket orders, maintaining a spreadsheet of activity and balances.
• Reviews procurement card transactions for university compliance; code for accurate budget reporting for all cardholders.
• Alerts cardholders of prohibited practices/purchases; resolve by cardholder reimbursement deposit.
• Finishes review for approval.
• Processes travel advances and check requests for travel; reviews supporting documentation and submits approval-ready travel expense reports on a timely basis per university/funding agency guidelines.
• Processes internal and external invoices.
• Processes inter-departmental invoices, obtaining approvals, keying appropriate accounting codes and tracking as appropriate.
• Reviews reimbursement requests for appropriate university funding allocation & budget coding.
• Advises on compliance issues & resolve, prior to processing.
• Enters requisitions into the Marketplace purchasing system and monitor purchasing processes as requested.

Budget

• Provides reconciliation support for annual budget process.
• Monitors account balances, maintains open encumbrances, process journals and budget adjustments.
• Assists and provides back-up support as requested.
• Performs other duties as assigned.

Required Qualifications

High school diploma and two years of experience.

Grade
G08-H

Salary Range
$20.76 – $32.21 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.