Accounting Manager – Hybrid

Join our growing organization and help charities accomplish their missions!

About the Organization(s)

Charitable Allies is a nonprofit aimed at providing affordable, excellent legal services and education to nonprofit organizations around the country. Whether a new animal shelter is looking to get their 501(c)(3) status or a youth sports club is looking to set safety standards, we are here to help. Our team is made up of friendly, hard-working professionals who want to work hard to make the world a better place, one nonprofit at a time. We are continually improving and innovating to meet the needs of the nonprofit community.

Fiscal Sponsorship Allies Inc is a charity that provides fiscal sponsorship services for charitable projects so the project managers can get back to what really matters–their charitable mission. The charitable project raises the funds, and FSA takes care of the tax exemption and donation receipts.

We’re a fast-paced organization with a huge work ethic that not only invests strongly in our people and their professional growth, but that also takes time out to have fun. Slackers need not apply! 😉

About the Position

Working primarily from our office in Indianapolis for the first 90 days, the Accounting Manager – Hybrid performs accounting tasks with accuracy and attention to detail. This position is hybrid eligible with the option to work remotely up to 3 days per week after the first 90 days depending upon performance. We’re looking for an organized self-starter, with a track record of increasing accounting experience. It is a bonus if this person has experience in nonprofit and/or legal accounting and wants to make a difference. Come help us save the turtles!

The ideal Accounting Manager – Hybrid is ready for a challenge and the opportunity to grow professionally and have a hand in steering an organization through major growth and expansion. CA/FSA have grown from ~$1m in annual revenue to ~$8m in annual revenue in about 3.5 years. This person should be prepared to enhance the finance and accounting operations–while maintaining excellent quality of core functions–to prepare for further explosive growth of the organization.

Responsibilities of the Position

• Serves on the Leadership Team; reports to the CEO.
• Formulates and implements financial strategy.
• Serves as primary coordinator and supervisor of all things financial, accounting and bookkeeping.
• Ensures all entries are consistent with GAAP and accrual accounting.
• Daily supervises the completion of bookkeeping and accounting tasks such as managing the QBO bank feeds (e.g., entering expenses and accepting payments against invoices), entering bills into Bill.com for approval and payment, and similar.
• Weekly prepares limited, specific financial reports for staff use.
• Semi-monthly or monthly completes bookkeeping tasks such as invoicing, A/R follow-up, inter-company allocations, payroll transaction coding, etc.
• Interfaces with the outsourced controller to coordinate month close activities, such as account reconciliations, GJEs (e.g., prepaid expenses, others) and preparation of financial statements.
• Quarterly prepares of board meeting financials materials.
• Annually completes year-end activities (e.g., W-2s, 1099s, etc.) and provides materials for and answers questions of the independent audit firm.
• Answers client financial questions (about invoices, flat-fee projects, etc.) with compassion and accuracy.
• Oversees annual budgeting for the organization alongside the CEO and Director of Operations.
• Manages/accounts for client trust accounts.
• Conducts periodic reviews to ensure compliance with company policies, procedures, and regulatory requirements.
• Oversees internal control and all other financial policies, including editing/revising the policies from time to time.
• Deposits checks and performs banking transactions within the two-touch internal control system.
• Monitors cashflow.
• Regularly communicates the status of tasks and special projects with the leadership team.
• Completes or ensures completion of all annual business filings and renewals, including Business Entity Reports, attorney license renewals, membership renewals, insurance renewals, IRS Form 990, IN-DOR Form NP-20, etc.

• Stays current on best practices and continually educates internal team members and clients on trends and regulatory or compliance changes.
• Other responsibilities as assigned.

Qualifications

• 5-10+ years of experience in accounting with increasing responsibilities, preferably in legal or nonprofit industries
• Comfortable with standard technology platforms including QBO, Google Sheets, Excel, Gmail, Google Calendar, Bill.com
• Comfortable with merchant account processing portals (Stripe, LawPay, Intuit Payments), online banking, treasury management
• Attention to detail and organizational skills
• Great communication skills, both verbally and in writing
• Ability to learn how to use CRM software like Salesforce for report generation and data management purposes (prior experience not needed)
• Desire to help nonprofit organizations reach their missions
• Strong time management skills
• Personal and professional integrity and business ethics, as well as respect for others
• Positive and “can do” attitude

Education / Certifications

• 4-year degree or higher
• Preferred CPA exam-eligible or CPA license

Compensation and Benefits

This full-time position has a full earning potential of $90,000-$120,000. This is comprised of a base salary of $75,000+ annually with opportunity for significant monthly bonuses dependent on set performance metrics (e.g., tasks being completed on time, utilization of project management system, etc.). Bonuses would add up to $24,000+ in compensation annually if achieved. Additional benefits include our 403(b) Retirement Savings Plan with a 5% employer match, health, dental, and vision insurance, paid time off, paid opportunities for professional development and continuing education, and other personal and professional benefits.

The first 90 days of the position will be in the Indianapolis office. Dependent upon performance, this position will have the option to work a hybrid schedule, with up to three days per week remote.

How to Apply

Please send a resume and cover letter to Olivia Cloer, Director of Marketing and Operations via our website hiring system.