Accounting Officer

Main Mission:

To ensure the accounting treatment of financial operations and to manage a site’s cash flow in compliance with MdM procedures, local legislation and donor rules

Main Activities:

➢Maintain expected standards and deadlines regarding procedures and deadlines

➢ Ensure the cross-cutting and multidisciplinary link with MdM and partners, within the scope of the occupation

➢ Where necessary: provide technical supervision and support to partners. Implement the MoU. Compile, control and check items submitted and formalise feedback on these items.

➢ Manage cash flow: make payments and carry out cash inventories

➢ Bank management: preparation of cheques, bank reconciliation ➢ Manage advances: maintain the monitoring table (operating advances, safety budget)

➢ Monitor cash flow, anticipate needs and supply requests, manage flows (bank/cash box) and currencies

➢ Report on malfunctions encountered (cash flow errors, incomplete purchase procedures, etc.)

➢ Record accounting transactions in:

• Cash records, bank records, register of advances.
• Accounting software (SAGA)

➢ Make analytical allocations (accounting and budget indicators) ➢ Reconciliation, consistency checks, research and analysis of discrepancies

➢ Check compliance with the purchasing procedure (presence of an approved purchase request, eligibility of the invoice)

➢ Conduct the monthly closing of the accounts

➢ File and archive accounting documents

➢ Prepare accounting documents to be sent to headquarters (copies, filing, numbering, etc.)

➢ Participate in drafting departmental activity reports

➢ Participate in the management of audits (retrieve accounting documents)

➢ Depending on the organisation, possibly supervise the team (plan and monitor activities, recruitment, discipline, training, etc.)

 

Main Skills

➢ Master accounting rules and related procedures

➢ Ability to use Excel and the Microsoft Office Pack

➢ Ability to use field accounting software (SAGA)

➢ Identify and look for cash accounting errors and the reasons for them, and regularise them

➢ Identify and analyse the causes and consequences of accounting malfunctions and report them

➢ Support a partner (identify needs, technical supervision, control, communication of professional knowledge)

➢ Assess the consistency of accounting documents

➢ Use the defined filing and archiving systems and methods

➢ Organise the priorities of the relevant activities, adapt planning according to priorities and hazards

➢ Work in a multidisciplinary team and in partnerships

➢ Master the language of the coordination (French, English or Spanish)

➢ If in a management position

• Draft action plans and follow-up indicators and results in a given area
• Organise activities and objectives, distribute workload
• Communicate with the team

 

How to apply:

Kindly share your CV and Cover Letter to this email in PDF format: recruitment.iraq@medecinsdumonde.net