Accounting Technician: Finance Assistant - Tenders Global
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Accounting Technician: Finance Assistant

Oregon State University

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Position Details
Position Information

Department VP for Research (RIP)
Classification Title Accounting Technician
Job Title Accounting Technician: Finance Assistant
Appointment Type Classified Staff
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option? Yes
Employment Category Regular
Job Summary This recruitment will be used to fill two full-time Accounting Technician: Finance Assistant positions for the the Office for Sponsored Research and Award Administration at Oregon State University (OSU).
The Office for Sponsored Research and Award Administration (OSRAA) resides within the Research Office. Its mission is to provide research administration leadership, achieved through the full grant “lifecycle” by supporting proposal submission, award negotiation and acceptance, research costing and analysis, award management, financial management and the closeout of awards that support Oregon State University’s continuous search for new knowledge and solutions in the three signature areas outlined in OSU’s Strategic Plan.
The OSRAA Finance Assistant will be responsible for supporting various aspects of the OSRAA finance team’s workflow, communication, and documentation needs. Additionally, this position will provide administrative and quality assurance support to ensure the accurate and efficient processing of award, financial, and closeout activities for grants and contracts. The position works closely with the functional teams within the OSRAA Financial Management unit and campus personnel involved in award financial management within Financial Strategic Services (FSS), college, centers, and departments. Regular correspondence is required with researchers, university administrators, and external agency officials.
To be successful in this role the incumbent must:

  • Provide excellent customer service and assistance to OSU’s faculty with a positive, partnership focused approach.
  • Be highly organized.
  • Ensure a high standard of accuracy and precision.
  • Have excellent verbal and written communication skills.
  • Be results oriented, with demonstrated ability to problem solve.
  • Have the ability to build and maintain collaborative relationships across a wide stakeholder group.
  • Have the ability to prioritize workload and proactively manage expectations in relation to agreed deliverables, even when faced with competing priorities.
  • Comply with the systems and standards when dealing with internal and external customers.
Why OSU? Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities 65% Finance Team Support

  • Perform quality assurance review of Principal Investigator (PI) Letters, sponsored agreements, and other award documents to ensure consistency and verify workflow elements match.
  • Assist with data entry and criteria modification in Banner FIS.
  • Establish deliverable events in Banner for grant billing and reporting.
  • Populate Billing Sheets for new grants with information pulled from PI letter and agreement.
  • Review expenditures on unallowable account codes and assist the finance team with contacting faculty and staff for justification or removal.
  • Pull financial and other backup for invoices, financial reports, audits, or other needs.
  • Assist with reconciling information in and between systems used by the Division of Research & Innovation.

30% Communications and Documentation Support

  • Monitor shared email, responding to administrative and informational requests, and dispersing more technical emails to appropriate OSRAA team folders.
  • Send closeout notifications to principal investigators and FSS Accountants and manage replies, ensuring appropriate routing and/or action on all communications.
  • Assist Student Employees as needed with emailing invoices to sponsors and filing invoices/notices in OnBase.
  • Assist Student Employees as needed with compiling proposal and award documentation in Cayuse and OnBase.
  • Send out emails to gather information required for non-financial reporting, including but not limited to requests for patent, equipment, fabrication and Small Business Administration information from faculty, FSS and unit staff, Fixed Asset Office, and OSU Advantage Team.

5% Other Duties as assigned by the Director of Sponsored Programs, Financial Management and OSRAA Managers.
What We Require

12 quarter hours (8 semester hours) of Accounting courses AND one of the following: An Associates Degree in Accounting; OR One year of experience that includes entering, compiling and/or reporting financial information; OR An equivalent combination of education and experience. Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools.
What You Will Need
  • Experience in research administration, project management, or a related field.
  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
  • Excellent attention to detail and ability to maintain accuracy in a fast-paced environment.
  • Strong communication skills, both written and verbal, with the ability to effectively interact with stakeholders at various levels.
  • Demonstrated ability to work independently as well as collaboratively in a team environment.
  • Strong problem-solving skills and ability to exercise sound judgment in decision making.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions.
What We Would Like You to Have
  • Bachelor’s degree in a field appropriate to the assigned work.
  • Familiarity with grant and contract administration.
  • Proficiency in using computer applications and software (databases, imaging, and Enterprise Resource Planning (ERP) systems) relevant to the position.
  • Experience working in a research-intensive university or academic institution.
  • Demonstrated superior time management skills and ability to prioritize and work under time pressure when dealing with conflicting and multiple deadlines in a fast-paced and changing environment.
  • Demonstrated commitment to data integrity.
  • A demonstrable commitment to promoting and enhancing diversity.
Working Conditions / Work Schedule This position, with supervisor and/or director approval, is open to telecommuting and remote work utilizing online team collaboration tools.
Pay Method Hourly
Pay Period 16th – 15th of the following month
Pay Date Last working day of the month
Min Salary $16.19
Max Salary $23.69
Link to Position Description https://jobs.oregonstate.edu/position_descriptions/151645

Posting Detail Information

Posting Number P04714CT
Number of Vacancies 2
Anticipated Appointment Begin Date 05/13/2024
Anticipated Appointment End Date
Posting Date 03/15/2024
Full Consideration Date
Closing Date 04/15/2024
Indicate how you intend to recruit for this search Competitive / External – open to ALL qualified applicants
Special Instructions to Applicants Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Heather Toro at [email protected]
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [email protected] .
Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date.  If you have trouble uploading your transcripts, reach out to the contact listed.

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