Accounts Internship

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Description

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• Ensure timely preparation of a cash flow projection for HarvestPlus on quarterly basis  
• Review and update cash flow statement with actuals on a monthly basis  
• Communicate the updated cash flow statement to the HarvestPlus Country Crop Manager and Alliance Africa and HarvestPlus finance at Cali. 

• Scrutinize incoming invoices and demand notes for legitimacy  
• Process payments to HarvestPlus Staff and Partners and ensuring proper support 
• documentation is attached in accordance with the acceptable accounting practices  
• Ensure accounting documents are Properly numbered and stamped before filling  
• Ensure proper filling of financial and accounting records at the station for easy retrieval  

• Ensure proper entry of financial transactions into web journals on a daily basis  
• Print copies of web journal batches as soon as they are send for approval  
• Generate on a monthly basis a record of all transactions entered during the month and forward to the regional finance office  

• Conduct a monthly review of balances with a view to regularize them  
• Review invoices payables and make timely payments as appropriate  
• Raise invoices and/or follow up in respect of receivables  
• Review travel claims/advance and ensure timely submission and processing of advances and  legalizations  
• Follow up on payment of per diems and reimbursements during workshops.  
• Analysis and follow-up of the personal accounts for HarvestPlus staff and Partners 

• Ensure existence of an effective internal control system on key office operations and 
• procedures as specified in the financial management manual  
• Follow-up on all tax issues and advise accordingly  
• Capture by continuous inventory areas where the station gets exposed to risk  
• Conduct physical verification of assets  

• Review project Budgetary information for planning and forecasting, print budget execution  report and prepare monthly updates to the site coordinator.  
• Follow up and monitor payments to partners and financial reporting from them, assisting as  necessary in preparing their returns and reviewing their expenditure supporting documentation  
• Attending project team meetings and providing back up on project financial issues 

• Bachelors’ degree in a relevant subject with proven finance and accounting skills  
• At least one (1) year of relevant work experience
• Prior experience with donor funded projects  
• Good oral and written English and excellent French communication skills  
• High level of computer skills

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