Accounts Internship

tendersglobal.net

Job Description

Cash Flow Projection, Monitoring & Budget Execution:

Ensure timely preparation of a cash flow projection for HarvestPlus on quarterly basis
Review and update cash flow statement with actuals on a monthly basis
Communicate the updated cash flow statement to the HarvestPlus Country Crop Manager and Alliance Africa and HarvestPlus finance at Cali.

Payment Processing and Documentation:

Scrutinize incoming invoices and demand notes for legitimacy
Process payments to HarvestPlus Staff and Partners and ensuring proper support
documentation is attached in accordance with the acceptable accounting practices
Ensure accounting documents are Properly numbered and stamped before filling
Ensure proper filling of financial and accounting records at the station for easy retrieval

Transaction Recording:

Ensure proper entry of financial transactions into web journals on a daily basis
Print copies of web journal batches as soon as they are send for approval
Generate on a monthly basis a record of all transactions entered during the month and forward to the regional finance office

Payables and Receivables Analysis and travel legalizations and follow-up:

Conduct a monthly review of balances with a view to regularize them
Review invoices payables and make timely payments as appropriate
Raise invoices and/or follow up in respect of receivables
Review travel claims/advance and ensure timely submission and processing of advances and legalizations
Follow up on payment of per diems and reimbursements during workshops.
Analysis and follow-up of the personal accounts for HarvestPlus staff and Partners

Internal Control Systems and Risk Management:

Ensure existence of an effective internal control system on key office operations and
procedures as specified in the financial management manual
Follow-up on all tax issues and advise accordingly
Capture by continuous inventory areas where the station gets exposed to risk
Conduct physical verification of assets

Project Management Support:

Review project Budgetary information for planning and forecasting, print budget execution report and prepare monthly updates to the site coordinator.
Follow up and monitor payments to partners and financial reporting from them, assisting as necessary in preparing their returns and reviewing their expenditure supporting documentation
Attending project team meetings and providing back up on project financial issues

Requirements:

Bachelors’ degree in a relevant subject with proven finance and accounting skills
At least one (1) year of relevant work experience
Prior experience with donor funded projects
Good oral and written English and excellent French communication skills
High level of computer skills

Source: https://bioversityinternational.zohorecruit.eu/recruit/PortalDetail.na?iframe=true&digest=qI3O8xGxSt3KVRTj0liQz1hub7mNqsj@bQ6GxjA9t40-&jobid=11911000008805681&widgetid=11911000000011497&embedsource=CareerSite

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