Accounts Internship

tendersglobal.net

Job Description

Cash Flow Projection, Monitoring & Budget Execution:
  • Ensure timely preparation of a cash flow projection for HarvestPlus on quarterly basis
  • Review and update cash flow statement with actuals on a monthly basis
  • Communicate the updated cash flow statement to the HarvestPlus Country Crop Manager and Alliance Africa and HarvestPlus finance at Cali.
Payment Processing and Documentation:
  • Scrutinize incoming invoices and demand notes for legitimacy
  • Process payments to HarvestPlus Staff and Partners and ensuring proper support
  • documentation is attached in accordance with the acceptable accounting practices
  • Ensure accounting documents are Properly numbered and stamped before filling
  • Ensure proper filling of financial and accounting records at the station for easy retrieval
Transaction Recording:
  • Ensure proper entry of financial transactions into web journals on a daily basis
  • Print copies of web journal batches as soon as they are send for approval
  • Generate on a monthly basis a record of all transactions entered during the month and forward to the regional finance office
Payables and Receivables Analysis and travel legalizations and follow-up:
  • Conduct a monthly review of balances with a view to regularize them
  • Review invoices payables and make timely payments as appropriate
  • Raise invoices and/or follow up in respect of receivables
  • Review travel claims/advance and ensure timely submission and processing of advances and  legalizations
  • Follow up on payment of per diems and reimbursements during workshops.
  • Analysis and follow-up of the personal accounts for HarvestPlus staff and Partners
Internal Control Systems and Risk Management: 
  • Ensure existence of an effective internal control system on key office operations and
  • procedures as specified in the financial management manual
  • Follow-up on all tax issues and advise accordingly
  • Capture by continuous inventory areas where the station gets exposed to risk
  • Conduct physical verification of assets
Project Management Support: 
  • Review project Budgetary information for planning and forecasting, print budget execution  report and prepare monthly updates to the site coordinator.
  • Follow up and monitor payments to partners and financial reporting from them, assisting as  necessary in preparing their returns and reviewing their expenditure supporting documentation
  • Attending project team meetings and providing back up on project financial issues
Requirements:
  • Bachelors’ degree in a relevant subject with proven finance and accounting skills
  • At least one (1) year of relevant work experience
  • Prior experience with donor funded projects
  • Good oral and written English and excellent French communication skills
  • High level of computer skills

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