Accounts Payable Analyst

PURPOSE

Accountant 2 is in charge of preparing, reconciling and analyzing the accounting records and financial reports of the Headquarter/delegation/other structure under his/her responsibility.

RELATIONSHIPS

• Internally, interacts with Process Lead, Team Lead, HQ unit, FSS_FIN_OPS units and with “clients” from other departments.
• Externally, interacts with banks and suppliers.

ACCOUNTABILITIES AND RESPONSIBILITIES

• Performs integrity checks of account balances made on a regular basis ad takes corrective measures
• Ensures accuracy and completeness of accounting transactions in accordance with financial procedures
• Keeps files up to date at all times and guarantees proper filing of relevant supporting documents for future reference, including audits.
• Supervises and participates in monthly and annual closing activities with limited guidance
• Provides support to other departments and responds to semi-routine and non-standard inquiries when necessary.
• Gives guidance to Accountant 1.
• Identifies anomalies or other issues and proposes solutions to his/her supervisor.

For Accounts Payable Customer Administration and Vendor Management Team

• Ensure accuracy, completeness and timely recording of vendor data creation and modification.
• Act as focal person on vendor master data related inquiries raised by various units.
• Monitor all vendor creation and modification inquiries and provide necessary feedback.
• Perform review, processing, and follow-up of suppliers’ reminders.
• Help in the planning, execution, and promotion of fraud-prevention activities in AP.
• Propose improvement of procedures
• Take over some tasks of the AP Process Lead when required
• Perform other related duties as assigned and in support to AP Team’s overall tasks.

For Accounts Analysis and Reconciliation Team

• Performs the monthly reconciliation of Timeoff vs Strategic, ensuring that days earned and taken are recorded accurately, and prepares the corresponding adjustments.
• Performs control, reconciliation and monitoring of FD Insurance accounts.
• Liaises with the field the corrective actions for possible adjustment.
• Follow-up and investigate the long outstanding balances.
• Ensure that the balance per account schedule including stocks tallies with PeopleSoft balance.
• Suggests or pro-actively identifies necessary process improvements.
• Corresponds with both internal and external customers, responding promptly to requests.
• Coordinates/ escalates and resolves issues that impact the operations with the help of the management.
• Assists with internal and external audits. Identifies and brings to the attention of the management any internal control deficiencies.

SELECTION REQUIREMENTS

• 2 years working experience in financial accounting and reconciliation
• Very good computer skills (Excel, Word) and good understanding in Peoplesoft
• Excellent verbal and written communications skills in English
• Strong analytical, problem-solving skills
• Strong planning and organizational skills
• Certified Public Accountant (CPA) is an advantage

WHAT WE OFFER

• Dynamic and fast-growing organization
• Access to further in-house and/or external training
• Flexible work schedule
• Humanitarian endeavour and international environment