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Accounts Payable & Inquiries Clerk

Dalhousie University

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Position Details
Position Information

Position Title Accounts Payable & Inquiries Clerk
Department/Unit Financial Services
Location Halifax, Nova Scotia, Canada
Posting Number S468-23
Employee Group NSGEU Local 77
Position Type Term
Duration of Contract (if applicable) 12 months
Employment Type Full Time
Full-time Equivalency (FTE) 1
Salary $25.26 – $31.97 per hour ($42,687 – $54,033 per annum, 32.5 hours per week)
Classification C5
Provisional Statement This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.
About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary Dalhousie Financial Services strives to provide the highest quality financial services and information to ensure the effective stewardship of University assets to the benefit of students and scholarly activities. Financial Services is a core service unit of the University, providing services in areas of financial accounting, budgeting, procurement and risk management, cash management, financial systems and policies, and the University’s endowment, pension and short term investment programs. Reporting to the Accounts Payable Manager and working closely with the Team Lead, Vendor Maintenance, the Accounts Payable Clerk provides support for the day-to-day operations of the Accounts Payable Department on the Procure to Pay Team.
Key Responsibilities
  • Provides support and performs other duties as required for the Accounts Payable Team during the transition to the new Procure to Pay system.
  • Manages one or more email inboxes which may involve investigation and responding to inquiries for the various areas of the Processing team.
  • Covers reception as required to cover absences during breaks.
  • Enters data in Excel for various uploads required for the Procure to Pay team.
  • Collaborates with the Accounts Payable team and management on process improvements as during move into the upcoming Procure to Pay solution including running reports and working on assigned tasks once that system is implemented.
  • Assists with special projects, specifically the Procure to Pay solution, and provides coverage for Processing Team as required in both the current and new system.
Note Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
  • Accounting/Office Administration program and approximately 3 years’ related work experience in an inquiries and administrative support (Financial) environment coupled with a strong customer service background (or equivalent combination of training and experience).
  • Ability to prioritize and meet demands in a high volume, deadline-driven environment with strong attention to detail.
  • Demonstrated professionalism, and excellent interpersonal and communication (verbal and written) skills.
  • Proficiency in MS Office applications (Specifically Excel)
Assets
  • Experience specifically in Accounts Payable, Procurement, or P2P (Procure to Pay) preferred.
Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:
– Self-Awareness & Professionalism
– Integrity
– Knowledge & Thinking Skills
– Communication
– Service
Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity .

Posting Detail Information

Number of Vacancies 1
Open Date 02/06/2024
Close Date 02/13/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/15412

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