Accounts Payable Specialist II

8576BR

Finance & Administration

Payroll & Accounts Payable Services

Job Summary

Perform a full-range of central accounts payable functions including processing purchase order invoices, invoice payment forms, non-employee travel expense reports, wire payments and accounting transactions including recording year-end accruals and prepayments. Tasks must be completed timely with a high degree of accuracy. Regular interaction with suppliers and university departments, in a professional and courteous manner, is required. Must deliver exceptional service to faculty, staff, students and external customers.

Job Responsibilities

Major Responsibilities:

• Enter purchase order invoices, paper invoice payment forms and electronic payment requests, wire payments, and non-employee travel expense reports, into the RIT central accounts payable system. Ensure that supporting documentation is appropriate, expenditure adheres to RIT policy, and verify the accuracy of the general ledger account number. Work directly with department administrators, buyers and suppliers to resolve issues.
• Process invoice loaders from external and internal customers utilizing Oracle ADI functionality. Research discrepancies, determine and implement appropriate resolution.
• Review requests from departments for taxable payments to suppliers. Obtain necessary information for IRS Form 1099 tax annual reporting. Upon entry of invoice, ensure that appropriate tax flag is on the expense line. Request supplier updates as required.
• Complete daily review of EIS report for invoices on hold and take appropriate action to resolve issues. Complete daily review of invoice approval status report and resolve issues with appropriate department.
• Process prepayments when required by the supplier and clear the balance sheet account when the goods/services have been received, ensuring that the payment is applied correctly to the purchase order.
• Identify year end accrual invoices and provide information to the AP Manager for journal entries to ensure that expenses and capital items are recorded in the correct fiscal year.
• Act as backup for the AP mailbox. Upload invoice images to OnBase for all transactions entered into AP.
• Participate in annual Management Self-Assessment (MSA) and other projects as assigned by management.
• Make recommendation for changes to documented procedures and update as needed.
• Participate in a minimum of 30 hours of training/professional development annually (or a pro rata amount based on standard working hours). Training must be applicable to the employee’s role current within the Controller’s Division with the intent of enhancing overall knowledge as well as the specific skills, whether functional or technical, required to perform successfully in the position. Annual payment security training required.

Required Qualifications

Education/Experience:
AAS in Accounting or Business Administration with three to five years accounts payable experience OR equivalent combination of education and related experience.

Skills:

• Must possess solid understanding of generally accepted accounting principles including prepaid transactions and accruals.
• Must be proficient in Excel and Word, be familiar with enterprise-wide accounting systems, and standard accounts payable processes/procedures in a high-volume, team-based work environment.
• Must be organized, work efficiently and have a strong customer service orientation as well as excellent verbal and written communication skills.
• Must possess excellent interpersonal skills with the ability to interact effectively with individuals at all levels of the organization, be detail oriented, and maintain confidentiality.
• Must exercise sound professional judgement in the execution of all responsibilities. While the AP Specialists are expected to work independently to deliver a highly accurate work product, they must also work collaboratively as a part of the payables team.

Preferred Qualifications

BS strongly preferred

Work Location

Henrietta Campus — 100%

Employment Category

Fulltime

Required Application Documents

Curriculum Vitae or Resume, List of References

What do we believe at RIT?

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you’ll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

How To Apply

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Additional Details

In compliance with NYS’s Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.