Acting Scholarship Manager

• Immediate Start

The Public Education Foundation is a not-for-profit organisation dedicated to providing life-changing scholarships to young people in public education and enhancing the value and reputation of public schools.

The Foundation works in collaboration with schools, communities, unions, business and government to help students achieve their full potential and support teaching and learning excellence in the public education system.

The Acting Scholarship Manager is responsible for all aspects of the operations and delivery of PEF’s scholarship program. Responsibilities include:

• Preparing scholarship information kits for upload onto PEF website
• Preparing and testing application forms using PEF’s online scholarship application software, SurveyMonkey Apply
• Phone and email assistance for scholarship applicants, carers and referees
• Monitoring scholarship application numbers and contact appropriate schools/people to promote certain scholarships, if required
• Undertaking initial reviews of scholarship applications
• Coordination and communication with scholarship review panels and meetings
• Distribution of scholarship panel review packs to panel members as required
• Supporting panel members with their use of the SurveyMonkey Apply system
• Recording panel results in SurveyMonkey Apply
• Automating correspondence with scholarship applicants and schools via SurveyMonkey Apply and our CRM, HubSpot throughout the scholarship application process
• Ongoing maintenance of the SurveyMonkey Apply system
• Streamlining the scholarship application process from a student, school and internal perspective
• Documenting, and regularly updating, the scholarship process to provide PEF with a Scholarship Administrator’s Manual
• Running the nomination process for the annual Public Education Awards on behalf of the NSW Department of Education
• Assisting with multiple events each year and liaising with award winners and key stakeholders
• Providing reports on scholarship function when required by team, the CEO and the PEF Board.
• Ad hoc assistance for other team members during this role’s off-peak periods
• Adhere to the PEF Vision Statement, Values and Goals

About You

• Previous experience in scholarship program management preferred
• Ability to work and collaborate in a small team environment
• Ability to consistently provide high quality service, anticipate the needs of others and improve service levels
• Demonstrated experience in the development and maintenance of strategic relationships and partnerships
• Ability to organise own work in a way that maximises the achievement of results, and to identify opportunities and problems before they occur and plan accordingly
• Computer literate and well advanced in learning and using new business enterprise systems, including O365 suite, in particular Word and Excel, CRMs and online software
• Ability to find ways to build positive and productive working relationships with own team members and across organisational boundaries, and the ability to self-motivate and respond to changing work priorities
• High level, oral, written and interpersonal communication skills
• Demonstrated ability to communicate with a wide range of stakeholders
• Previous experience in the public education system across Australia preferred
• The ability to communicate complex matters in a clear and concise manner.