Adaptive Management Program Coordinator, Environmental Planner 1

Adaptive Management Program (AMP) Coordinator, Environmental Planner 1  (EP1)
Work Hours and Partial Telework flexibility may be available and considered
Salary: $3,728.00 – $4,987.00 Monthly

Responsibilities: 
This position provides high-level administrative oversight and assistance to develop, coordinate, and facilitate planning processes for Washington State’s Forest Practices Adaptive Management Program (AMP), based in Olympia. This includes providing administration and coordination services for the monthly meetings of the TFW Policy and CMER Committees and providing general office assistance to DNR staff and management engaged in the AMP. The person in this position assists in stakeholder processes, developing timelines, documents, and work plans for AMP committees and projects. 

The AMP Coordinator relies on knowledge of state government and administrative policies, contract administration, project management, and general office methods to support and coordinate the day-to-day functions of the AMP. To be successful, the person in this position must be independent and self-directed and able to serve as a liaison between the leaders and participants in the AMP. The person must be capable of tracking and ensuring deadlines are met, taking notes, engaging in professional correspondence, writing reports, developing contracts, and preparing fiscal documents. This position works closely with and reports directly to the Adaptive Management Program Administrator.

Environmental Planning/ AMP Coordinator
Provides planning support and document development to the Forest Practices AMP. Maintains administrative oversight for SharePoint Online for DNR staff and AMP stakeholders. Provides input into the CMER and TFW Policy work plans: summarizing, updating, and tracking milestones for the CMER committee, TFW Policy committee, and associated workgroups. Provides planning support for process improvement for TFW Policy and CMER. Coordinates with landowners on project site selection for AMP research projects.

Administration 
Supports TFW Policy and CMER Co-Chairs in facilitating meetings, including developing agendas before each meeting, taking notes, reviewing action items during meetings, and ensuring meeting materials are posted per OPMA requirements as well as SharePoint Online. Maintains a calendar on key decision dates for established AMP processes, such as updates to work plans and budgets, and planning for the annual science conference. Schedule rooms and set up audio/visual equipment for video conferencing using appropriate hardware and computer software for monthly in-person TFW Policy and quarterly CMER meetings. Prepares meeting materials such as nametags, flip charts, and other training materials to ensure the room is prepared for a successful meeting event. Sends out meeting materials at least one week before monthly meetings (per OPMA guidelines). Researches and secures facilities for AMP-sponsored special events using state rules and regulations, and procedures in line with DNR policies. Secure advanced authorization and arrange meals and light refreshments for select special meetings as appropriate, and process related billings.

Contract Development
Works with responsible participants to develop RFPs/RFQQs, review contractor proposals, monitor contract work and deliverables, and manage budgeting, schedule, and scope changes. Develops and oversees project contracts, scope of work, schedules, and budgets. Manages the ongoing evaluation of project performance and accountability. Implements corrective action of consultants and assigned project staff as appropriate. Works with the Contract Specialist to ensure contract compliance with all laws, policies, and regulations.

Development of Protocols, Standards, and Project Management Tools
Provides guidance on policy, planning, and project management through the development of workflow and process tools. Implements processes and tools to measure project performance. Develops and supports the implementation of project management tools and lessons learned to bring about continuous improvement and transparency. Assists with revisions to annual CMER work plans or the Protocol and Standards Manual.

Required Qualifications: 

• Four years of relevant professional experience performing administrative tasks and project management for a multifunctional organization;
  OR an equivalent combination of education and/or experience.
• Experience in accurately transcribing and summarizing conversations in a committee meeting setting.
• Extensive experience setting up remote meetings.
• Ability to work independently.
• Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.