Admin and Human Resources Assistant for WASHFIN 2 Project

The USAID-funded Water, Sanitation, and Hygiene Finance 2 (WASH-FIN 2) project, implemented by Tetra Tech International Development (International Development Jobs – Tetra Tech), is currently accepting expressions of interest from qualified candidates for a full time Admin and Human Resources Assistant position for a planned new water and sanitation activity in Liberia. The position is expected to last approximately three (3) years and will be based in Monrovia, Liberia with required periodic travel upcountry.

Project Description: The WASH-FIN 2 Liberia activity is expected to support the Government of Liberia at both national and decentralized levels in its efforts to improve water and sanitation sector service provider performance and governance. Activities are expected to include technical assistance (TA) and grant support to strengthen the Liberia Water and Sewer Corporation (LWSC) and additional individual water and sanitation service providers (WSSPs), including strengthening sector governance, accountability, and transparency within national institutions and LWSC. Examples of specific areas of support include: TA to improve management of existing contracts with the private sector for operation of piped water systems in secondary cities, including capacity building for operators and LWSC; support to improve utility corporate governance, management systems, and performance accountability; TA and capacity building for individual WSSPs in business planning, performance monitoring, customer engagement, and related technical and management systems to improve technical and financial sustainability; and development and implementation of in-kind grant support for catalytic small scale construction interventions such as solarization of pumping systems to boost cost recovery and climate resilience.

Position Description: The WASH-FIN 2 Liberia Administrative and Human Resources Assistant is responsible for supporting procurement and administrative aspects of WASH-FIN 2 project implementation in Liberia. They will provide general logistical support to staff, consultants and visitors, assist with various aspects of procurement, support the organization of special events, staff meetings, workshops, and undertake other support tasks as necessary. The Administrative and Human Resources Assistant will report to and support the WASH-FIN 2 Office Manager.

Responsibilities:

* Organize, manage and update project administrative bulletin and announcement boards;

* Greet and welcome visitors, answer phone calls, and run errands while maintaining professional composure throughout interactions; notify relevant staff of visitor arrival and / or direct them to the respective offices as needed;

* Perform various clerical tasks, including: photocopying; processing vouchers; managing internal communication processes such as distributing mail; receiving and ensuring outward delivery of mail/documents/notices; logging all outgoing mail, telephone calls and faxes; maintaining a directory of partners, subcontractors, government offices and vendors; maintaining office supply stock;

* Assist the Office Manager to monitor the work of the cleaner, gardener and the security guards;

* Collect quotes from identified vendors; work with the Office Manager to make local purchases as required and authorized by the Administration and Finance Manager; monitor quality of goods and services from providers; ensure proper organization, storage and ensure security of purchases/supplies, etc.;

* Assist with the organization and implementation of special events, staff meetings, workshops (procurement, receiving participants, collecting participant lists, making reservations, etc.) as needed; assist with scheduling and coordinating transportation services;

* Maintain proper hard and digital copy filing of work, leave, sick records and prepare related reports as directed by the Liberia Country Team Leader (CTL) and/or Operations Manager for Liberia; maintain and coordinate staff evaluation schedules with appropriate supervisors.

* Support recruitment processes as requested, using Taleo software as necessary; lead administrative on-boarding/orientation of staff and consultants; collect and enter new hire information into Salesforce software system and ensure relevant documentation is filed in Salesforce; Oversee contract closure procedure and return of office inventory from departing contractors.

* Assist in preparing and publishing job advertisements, coordinating interviews, collecting supporting documentation from candidates, and notifying interviewees of final hiring decisions; assist in ensuring staff are enrolled in health and life insurance policies;

* Support AFM in regularly updating the emergency contact/phone tree and safety and security plan; complete security assessment paperwork as needed (for new venues or leases); support the Ops team’s response in case of a security/safety event; maintain office security by following safety procedures and controlling access to the office via the reception desk.

Qualifications:

* Minimum degree or certificate in administration, human resources management, or another related field; relevant bachelor’s degree is preferred;

* Minimum 5 years of directly relevant experience, preferably supporting USAID or other donor funded projects in Liberia;

* Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues;

* Must be capable of working both individually and as part of a team. Must also be able to create a supportive working relationship among all project teams; and

* Excellent verbal and written English language skills required.