Admin and logistics Officer

About Bahar

Bahar Organization is an independent non-profit and non-governmental organization that provides humanitarian aid to vulnerable people without any discrimination in all its forms. BO is operating to respond to the needs and basic requirements of the humanitarian crisis in Syria in the middle of the affected communities caused by the conflict the basic principles of BO’s activities are to enhance the basic living standards of the affected population by delivering humanitarian aid based on the needs.

Job Purpose

Providing day-to-day support to the finance and Logistic departments, performing duties such as Staff support, flight and hotel reservations, lease agreement payments, facility management and proper paper trail maintenance for all Admin related transactions.

A- Facilities / Office management/Finance and admin.

• Overseeing the facility management of working places including health and safety requirements.
• Experience in Logistics cost allocation management is highly preferable.
• Responsible for logistical support to the Field offices, and to program teams including maintenance & repair, generator functionality & fueling, Electricity, internet and office support costs,etc.
• Ensure that all materials purchased are of appropriate quality and price and are timely delivered.
• Ensure all processes are completed in accordance with the BAHAR policies, SOPs, and donor guidelines.
• Supervision of cleaning staff to always ensure that the office of clean and compliant with health and safety standards.
• Ensure that the office is stocked with cleaning and stationary supplies and that all items are released from stock in a controlled manner.
• Manage relevant lease agreements for BAHAR premises.
• Make sure premises meet security, health, and safety standards.
• Maintain cash transactions in the HQ and NES Field Offices including reviewing supporting documents for payments.
• Oversee and ensure well-documented paper trail in admin files.
• Maintain the inventory for all BAHAR facilities in the location (offices and guest houses)

B- Organizing flight and hotel booking and payments.

• Manage hotel reservations for staff.
• Manage flight bookings for staff.
• Ensure all supporting documents for payment process for tickets and hotels.
• Carryout the market surveys to identify the safe and reasonable hotels for country programs.
• Ensure correct and adequate management of procedures and reporting.
• Boarder crossing tasks for sending or receiving items from NES to Erbil or Erbil to NES.

C- Event Management

• Support the program to identify and select hotels for workshops, training, and meetings.
• Process the payments for all workshops and seminars.

 

D- Visibility material, printing, and translation:

• Coordinate with media and procurement team for printing business card, ID card, files, and folders and required material.
• Facilitate and coordinate with translators to translate the required documents in English, Kurdish and Arabic and process payment of it.

Minimum skills and experience

• Degree in public administration, business administration, social science or similar.
• Two years’ experience in the humanitarian sector in at least one of the following areas: logistics, admin.
• good English, Kurdish and Arabic language skills.
• Computer literate and good knowledge of Word and Excel.

• Ability to work with people from diverse backgrounds and cultures.
• Excellent communication and interpersonal skills.
• Excellent teamwork skills and the ability to build good relations both internally and externally.
• Experience in security and safety management.
• Experience in liaising with government agencies.
• Ability to work in a systematic and organized manner.
• The ability to priorities competing demands.

The expected competencies include.

• Maintains confidentiality.
• Customer focus – proactively and effectively works with others to achieve the best results.
• Commitment to humanitarian principles and values.
• Works in an organized manner and meets the required quality and timelines.

Interested candidates should apply by completing the form at the following link:

ِAdmin and Supply Chain Officer – Iraq – Erbil -BO-IQ-SC2040- Job application form

The post will be filled as soon as a suitable candidate is found.

Only shortlisted candidates will be contacted.