Admin Assistant

Admin Assistant Job Description

About Al-Mahaba Brotherhood Humanitarian Org.:

Al-Mahaba Brotherhood was founded in 1992 to provide assistance and food aid to the poor and marginalized. Since then, Al-Mahaba Brotherhood continues to respond to the ever-increasing set of challenges facing the nation. Key areas of focus include emergency relief and development programs, peace building initiatives, capacity building, health and social service support. Al-Mahaba Brotherhood will be implementing and delivering activities in the 8 selected subdistricts of Thi-Qar related to cross-cutting social cohesion activities and youth entrepreneurship.

About STRIVE-C:

The Strengthening Thi-Qar Resilience with Vulnerable Communities (STRIVE-C) project will work with vulnerable communities affected by environmental shocks and water shortages in Thi-Qar Governorate who have begun to recover following decades of crisis, and who are now looking towards longer-term development and community resilience. The project, led by Catholic Relief Services (CRS) and implemented by Al-Mahaba Brotherhood and other partners, aims to support communities’ transition from recovery to development by helping them adapt to the impacts of climate change, while also supporting individuals to improve their livelihoods. Social cohesion approaches will be embedded across project activities to promote inclusive decision-making and collective action among diverse residents in Thi-Qar.

Job Responsibilities:

1. Facilitating communication with all departments of the organization and concerned external parties as needed.
2. Preparing and following up all the administrative matters related to the programme.
3. Receiving visitors, monitoring employees attendance, and supervising the completion of human resources documents such as time sheet break down.
4. Completing contracts of project workers.
5. Supporting travel arrangements and logistics for employees and visitors as well as the implementing the resource management processes and following them up.
6. Following up petty cash operations.
7. Filing, electronic documentation of information and updating its storage system.
8. Carrying out the daily administrative works and coordinating with the General administration.
9. Supervising the management of the offices and work locations of the programme.
10. Regular check up of the needs of the stationary and field needs of the programme.

Job Skills:

1. At least bachelor’s degree.
2. One year experience in Admin work.
3. Excellent oral and written communication skills in Arabic and English.
4. Detail oriented and works with a high degree of accuracy.
5. Highly organized and flexible.
6. Working knowledge of office programs.
7. Ability to multitask and meet changing deadlines.
8. Maintains staff confidentiality.
9. Teamwork player and initiative.

Travel: Able to travel to Thi-Qar and Erbil.

Workplace: Baghdad, Erbil & Thi-Qar.

Disclaimer:

• This job description is not an exhaustive list of the skills, effort, duties, and responsibilities associated with the position.
• The talent acquisition procedures of Al-MAHABA Brotherhood Humanitarian Organization reflect our commitment to protecting children and vulnerable adults from abuse and exploitation and upholding their dignity.
• All of Al-MAHABA Brotherhood Humanitarian Organization’s activities seek to uphold the highest standards of humanitarianism established by the UN, particularly with regard to the rights of people with disability and those impacted socially and psychologically, as well as international conventions embodied in human rights laws, the convention on the international rights of persons with disabilities, women’s rights, and other humanitarian agreements.

التقديم من خلال الايميل ادناه حصراً, ارسل سيرتك الذاتية مع ضرورة كتابة عنوان الوظيفة في حقل الموضوع (بعد قراءة الوصف الوظيفي بالكامل)
و أي ايميل لا يحتوي على عنوان الوظيفة, سيهُمل.
hiring@mbociq.org