Admin Assistant – Salahadin – Tikrit – Part Time (SAD-001)

Admin HR – FINANCE Assistant

All INTERSOS employees are expected to perform their roles and responsibilities according to the INTERSOS charter of values, code of ethics, PSEA, and Child Protection policies. The job description is mandatory for all positions within INTERSOS and shall be signed by the employee within the first week of employment.

Purpose/objective of the position:

The HR-Finance assistant will be responsible for all paperwork related to the HR and Finance Departments in terms of making copies, scanning and stamping, in addition to following up on attendance and making sure that there are signatures on all administrative papers and that they are completed correctly.

Generic Duties:

Human Resources:

• Check monthly attendance sheets for SAD staff, and make the timesheet accordingly.
• Tracking the payslips and collecting the signature from employees.
• Share and submit all the needed information in all intersos centers and offices.
• Update the HR files with all staff information and make scan copies to ensure that have a scan and hard copies on a monthly basis
• Prepare, and track the HR packages and share the necessary document with the coordination by being in touch with the KRI HR department.
• Update IMP and HRMS with the necessary information.
• Ensure that employee related documents are signed on time.
• Support the HRO in downloading attendance logs from the devices in each location.

Finance:

• Assist in maintaining up-to-date financial records SAD journal, ensuring accuracy and completeness.
• Review and verify supporting documents to ensure compliance with INTERSOS and donor requirements.
• Maintain proper filing systems for all financial documents in both hard and soft copies and work on the archiving of financial reports.
• Manage petty cash and perform cash counts with designated staff on a weekly and monthly basis.
• Assist in audits and donor verifications by retrieving and organizing financial documents.
• Report any financial discrepancies to the Finance Officer/Manager.
• Support logistics and procurement teams in ensuring financial documentation matches procurement procedures for weekly liquidity requests.
• Perform other duties as assigned by the supervisor.

Education and professional experience:

• Bachelor’s degree in finance or accounting would be preferred or a degree in business administration, however a relevant diploma or certification in finance or accounting is also considered
• Intuitive and good in administrative works.

Languages:

• Fluency in Arabic
• Good command of English, ability to understand and communicate effectively in most day-to-day situations.

Competencies: (Knowledge, Skills & Abilities)

• Computer literacy (Word, Excel, Power Point).
• Strong technical knowledge in protection.
• High confidentiality, respect, and non-discriminatory attitude.
• Excellence interpersonal and communication skills.
• Time management skills.
• Detailed oriented person.
• Strong planning and organizational skills
• Ability to work under pressure and as part of a team and adaptability to change to circumstances.
• Flexible and open to learn new skills.

All INTERSOS staff must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties including by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant INTERSOS resources when these issues arise.

INTERSOS is an equal opportunity employer and reserves the right for everyone to apply to its vacancies without any discrimination.

INTERSOS is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply.

Kindly note that:

• Only short-listed candidates will be contacted.
• Your resume must be uploaded in PDF format.
• INTERSOS is reviewing applications on a rolling basis, and we reserve the right to close the vacancy before the mentioned closing date.
• The preference will be given to qualified candidates from the recruitment area.

يجب على جميع موظفي منظمة انترسوس بشكل فردي وجماعي، المساهمة في توفير بيئة عمل بحيث يشعر كل شخص بالأمان وتمكينه من أداء واجباته بما في ذلك عدم التسامح مع الاستغلال الجنسي والإساءة والتحرش بما في ذلك التحرش الجنسي والتمييز  القائم على أساس الجنس وعدم المساواة بين الجنسين والتمييز وإساءة استخدام السلطة.

بصفتهم أفرادًا ومديرين، يجب على الجميع أن يكونوا استباقيين في منع السلوك غير اللائق والاستجابة له، ودعم الحوار المستمر حول هذه المسائل والتحدث وطلب التوجيه والدعم من موارد منظمة انترسوس ذات الصلة عندما تنشأ هذه القضايا.

إنترسوس تتمتع بتكافؤ الفرص وتحتفظ بالحق للجميع في التقدم للوظائف الشاغرة دون أي تمييز.

إنترسوس ملتزمة بتحقيق تنوع في قوى العمل من حيث الجنس، والجنسية، والثقافة. نشجع الأفراد من الجماعات الأقلية، والجماعات الأصلية، وأصحاب ذوي الاحتياجات الخاصة على التقدم بطلباتهم للتوظيف مع انترسوس .

للمهتمين والذين يستوفون المعايير المطلوبة ، يرجى النقر هنا للتقديم.

لطفا لاحظ ذلك:

• سيتم الاتصال فقط لمن يكون ضمن قائمة المرشحين المختصرة.
• يجب تحميل سيرتك الذاتية بصيغة
• تقوم انترسوس بمراجعة التقديمات بصورة دورية ، ونحتفظ بالحق في إغلاق الوظيفة الشاغرة قبل تاريخ الإغلاق المذكور في حال ايجاد الشخص المناسب.
• سيتم إعطاء الأفضلية للمرشحين المؤهلين من سكان المنطقة