As a second-generation intervention of the long-standing National Initiative for SDGs (2016-2023), the Punjab SDGs Plus Project, as a joint initiative of UNDP Pakistan and the Government of Punjab, is launched to strengthen a policy integration approach, evidence-based decision-making, resilient institutional capacities, diversified partnerships, mobilization of innovative financing, and integrating climate resilience, innovation, social protection and inclusion to provide a comprehensive ‘SDG Push’ in priority policy areas to help Punjab embark on a stable, sustainable, and accelerated trajectory of achieving the SDGs. The project is anchored by an integrated framework comprising three key areas based on the provincial priorities, including:

Objective 1: Internalizing SDGs: Improved governance for SDGs aligned equitable and inclusive development planning, budgeting, expenditure tracking, monitoring, and reporting, with a special focus on underdeveloped/marginalized districts to achieve regional equalization.

Objective 2: Financing for Development and Climate Resilience: Public and private financing for development, identifying and channeling resources to reduce the development financing gap, focusing on SDG investments and climate financing.

Objective 3: Inclusive Development, Social Protection, and Innovation: Gender equality, inclusion, innovation, and digital transformation mainstreamed in SDGs to achieve Leave No One Behind.

Under the supervision of the Project Manager, Punjab SDGs Plus Project, the Admin and Finance Officer’s prime responsibility is to ensure the following deliverables:

1.    Financial Management, Planning, and Budgeting

•    Support in the overall financial and administrative management of the Project.
•    Maintain a complete set of books of account according to the accounting principle and update it daily. Ensure the accuracy of supporting documents.
•    Follow up on the activities and monitor advance balances of resources disbursed, verify availability of funds for project activities, and recommend changes in budget line if needed.
•    Prepare vouchers, and process payments for all financial transactions.
•    Provide support to prepare annual and quarterly work plans and budgets in consultation with the Project Manager.
•    Verify Combine Delivery Report (CDR) for Certification.
•    Support in preparing for annual audit exercise, prepare audit follow-up action plans, and ensure that the action plan is implemented.
•    Prepare monthly shadow budget for tracking the delivery of the Project.

2.   Ensure High-Quality Support in Operations, Contract Management, and Audit

•    Maintain the contracts with implementing partners, including governmental, non-governmental, and community-based organizations, as well as with service providers for the Project (individuals and companies).
•    Ensure compliance of all provisions of guidelines regarding personnel management, procurement, sub-contract, and financial management.
•    Prepare annual human resources and procurement plans and implement them.
•    Draw up specifications for the equipment required for procurement in close work with the Project team as per guidelines; maintain and update an inventory and ensure proper operation, and maintenance.
•    Keep records on non-expendable equipment, conduct physical verification at least once a year, and prepare annual physical verification reports.
•    Carry out any other related responsibility assigned by the Project Manager and support other activities as required by the Project management.
•    Supervise support staff of the project.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Business Management (Operations Management):

Ability to efficiently plan, organize, and oversee the organization’s business processes to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms.