Admin/HR Assistant ( Afghan Nationals Only )

Requisition ID: req45915

Job Title: Admin/HR Assistant ( Afghan Nationals Only )

Sector: Human Resources

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Kunduz, Afghanistan

Work Arrangement: In-person

Job Description

• Responsible for front office operations and activities, this includes the switchboard, receiving/forwarding and registration of letters, mails, and pouches.
• Receiving and attending to all visitors of IRC and directing them to proper officers after enquiry of their appointment.
• Arrange delivery of mails to external organizations (Kabul) and ensure regularly and systematic check on IRC Box at ACBAR for incoming mails. 
• Responsible for the office notice boards, positing of information, clearing old information, proper arrangement.
• Ensure that all administrative daily usage forms are readily available for staff use in the main office compound.
• Assisting in posting of job advertisements, receiving, and sorting applications. Ensure all applications are organized and cleanly maintained until the closing date of the relevant announcement.
• Keeping track of the staff timesheets for IRC Country Program through a clean and systematic way, in which filing transparency should exist.
• Tracking the national staff leave records and notifying Kabul based staff of the status of their accrued used and unused annual leave and sick leave days.
• Assisting in maintaining personnel files. Ensure all relevant documents are filed for Kabul office.
• Assisting in maintaining files for all terminated staff. Ensure that files for all terminated staff from all sites are forwarded to Kabul.
• Assisting with booking domestic flights, processing visas. Ensure the new arrivals are picked up on time from the airport and accommodated to the assigned IRC guest house.
• Assisting in preparation of the rental payment, clearing electricity bill and other relevant facilities related tasks.

Qualifications

• Proven experience in Personnel Management
• Excellent English and Dari/Pashtu
• Must have computer skills.
• 1-2 years relevant experience in working with international NGOs will be an advantage
• Good organizational and reporting skill
• Ability to work under pressure.
• Prior experience working in a multi-cultural environment is an added advantage.
• University graduate in BBA or DBA holders or relevant

Compliance with Policies

• Compliance with the IRC WAY (our standards for professional conduct) is a responsibility shared by all involved in delivering on the IRCs mission. We must abide by the IRC Way and Safeguarding Policies all the time. 
• The IRC has zero tolerance approach to the IRC Code of Conduct including safeguarding violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.