Admin Intern, Beijing, China, 6 months (office-based)

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. 

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. 

And we never give up. 

For every child, a champion

UNICEF China and its government partners work to improve the lives of the most vulnerable children. Every child has the right to survive, develop, be protected and participate in family and society. UNICEF collaborates with many partners to help make those rights a reality in China.
UNICEF China has many different audiences it needs to reach with accurate, simple and in a creative way to explain why its work for children is important and what it does. To support in this, we need additional resources to produce simple information products to be used in presentation, on the internet, for adaption in social media and for advocacy campaigns.

How can you make a difference? 

You will be exposed to the international organization, be briefed on UNICEF culture and core values, and understand how UNICEF works to achieve our mandate for Children. We hope you can support our business and perform the administrative duties as requested. This will include the following:

• Update the contents of the admin share point to make it up to date.
• Negotiate and update the hotel list of accommodation and event on the share point.
• Collaborate with IT unit for the digitalization approaches and solution to realize e-biz for the admin team.
• Learn and Undertake delivery and improvement in administrative support and office services including transport services, equipment, conference arrangements, low value procurement, protocol services, hotel sourcing and booking, event organizing etc.
• Prepare invitation letters for international travelers and make hotel reservation if required.
• Collaborate and participate in the UNICEF Youth team activities.
• Undertake other duties as required by the supervisor.
• Backup Admin staff when they are on leave.

To qualify as an advocate for every child you will have… 

• Be enrolled in a degree programmed in an undergraduate (above 18 years old) or postgraduate study, majored in knowledge management, information management, information technology or related field(s);
• Have strong academic performance as demonstrated by recent university/colleague or institution records, or, if not available, a reference letter from an academic supervisor.
• Have no immediate relatives working in any UNICEF office;
• Fluency in English and Mandarin is required.

For every Child, you demonstrate… 

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…
(1) Builds and maintains partnerships(2) Demonstrates self-awareness and ethical awareness(3)Drive to achieve results for impact(4)Innovates and embraces change(5) Manages ambiguity and complexity(6)Thinks and acts strategically(7)Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

 

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

 

Remarks:  

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable candidates with disabilities are encouraged to apply.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to selected candidates who will work remotely and are not expected to work on or visit UNICEF premises, program delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their contracts.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.