Admin Officer

ADI – Our Organisation:

ADI operates as a private, non-governmental charity, committed to fortifying remote and rural health systems in collaboration with local PNG health workers. ADI plays a pivotal role in supporting local health authorities to address critical gaps in service delivery, working diligently to foster healthier communities across the nation of Papua New Guinea.

Position Overview:

ADI is searching for Admin Officer to provide support to the Chief Operating Officer. The Admin Officer will play a central role in supporting the day-to-day operations of ADI; including office admin, HR, communications, plus marketing. An important part of this role is to assist with identifying and implementing process improvements to create a more effective and efficient workplace.

Reporting to:

Chief Operating Officer

Location:

Sydney, Australia (hybrid)

Key Responsibilities:

General Administration

• Assisting with implementing processes and procedures.
• Manage inboxes, responding and/or prioritising items requiring action.
• Assist with preparation of reports, presentations, correspondence, and maintain registers.
• Answer calls, determine the level of urgency and direct appropriately.
• Maintain SharePoint filing.
• Expense reconciliation.

Marketing and Fundraising

• Keep a 12-month forward plan of marketing and fundraising.
• Maintain donor database and assist with reporting.
• Assist with the organisation of events and workshops.

Meeting Coordination

• Assist with the preparation of meeting materials, including agendas, minutes, and actions.
• Attend meetings when required and contribute to office efficiencies by providing backup support.

HR Support

• Assist Aust based HR with managing onboarding and separation process.

Plus ad hoc office management tasks, as are often required in small teams.

Key Selection Criteria:

1. Demonstrated experience in an Admin Officer role (or similar)
2. Experienced in Microsoft Office Suite
3. Well-developed interpersonal skills
4. Ability to organise, prioritise, use initiative, and follow-through on projects to successful completion.
5. Ability to operate with discretion when dealing with sensitive and/or confidential information.
6. Excellent attention to detail.
7. Positive attitude.
8. Strong team-work approach.

Previous experience working with any of the following platforms will be very highly regarded:

• Keela
• Canva
• Square Space
• LexisNexis
• HR Partner

The successful candidate will work closely with the COO and will join our small team in the Sydney office who all enjoy the challenges and rewards of working together to support rural communities in PNG. This rewarding role offers:

• Learning and development opportunities
• EAP (Employee Assistance Program)
• NFP salary packaging benefits ($15,900 tax free benefit, plus $2,650 tax free meal and travel benefit)
• Hybrid role / CBD office is close to public transport.

We are particularly interested in applications from suitable people of PNG heritage, or those who have a connection with PNG, but this is not a requirement.

Applicants must be an Australian Citizen or be a permanent resident in Australia, or have a valid working visa.

ADI’s commitment to its duty of care is reflected in its Child Safeguarding Policy and Child Safeguarding Code of Conduct promoting the protection and safety of children. ADI’s policy and code of conduct establishes internal measures to prevent and respond to child abuse and exploitation in its programs and operations across PNG.

ADI aims to integrate disability inclusion into all aspects of its programs as it strives to reach those marginalised by location, health and gender.

ADI has a zero tolerance toward sexual exploitation and abuse in all forms. ADI’s policy covers this as well as the team’s shared responsibility on behaviour; reporting mechanisms and victim safety. ADI seeks to make the workplace free from all forms of harassment and discrimination. ADI is an Equal Opportunity Employer.

We adhere to the ADI Code of Conduct, Our Values, ACFID Code of Conduct and the PSEAH Policy as outlined by DFAT.