Admin & Procurement Officer

Job Description:

Position Overview: WATAD is seeking a skilled and organized Admin & Procurement Officer to support the implementation of the MSMEs, apprenticeship, and job creation project in Dhi-Qar, Iraq. This position will be responsible for managing administrative tasks, coordinating procurement activities, and ensuring efficient project operations.

Key Responsibilities:

1. Administrative Support: Provide administrative support to project staff, including scheduling meetings, preparing meeting minutes, maintaining project files and databases, and organizing travel arrangements.

2. Procurement Management: Coordinate procurement processes for project supplies, equipment, and services, including soliciting bids, evaluating proposals, negotiating contracts, and ensuring compliance with organizational policies and donor regulations.

3. Inventory Management: Manage project inventory, including tracking stock levels, maintaining inventory records, and coordinating deliveries and distributions to project sites.

4. Asset Management: Maintain an inventory of project assets, including equipment, vehicles, and office supplies, and ensure proper asset utilization, maintenance, and disposal procedures are followed.

5. Financial Management: Assist in budget tracking and monitoring, including processing invoices, expense claims, and payments, and maintaining accurate financial records for project expenditures.

6. Document Management: Manage project documentation, including contracts, agreements, procurement records, and financial documents, ensuring confidentiality, accuracy, and compliance with organizational policies and procedures.

7. Coordination and Communication: Coordinate with project staff, partners, vendors, and other stakeholders to ensure smooth project implementation, effective communication, and timely resolution of administrative and procurement-related issues.

8. Compliance and Reporting: Ensure compliance with organizational policies, donor regulations, and legal requirements related to procurement, asset management, and administrative procedures, and support project reporting as needed.

Interested candidates who meet the above qualifications are encouraged to submit their CV and a cover letter to [email protected], indicating “Admin & Procurement Officer – Dhi-Qar” in the subject line. Only shortlisted candidates will be contacted for interviews. We thank all applicants for their interest in joining our mission to build resilient and self-reliant communities.