Administration

Terms of Reference

Consultancy Title: Administration Service Provider

Duration of contract: Service Provider

Duty Station: Baghdad/Iraq

Brief description of the organization:

Al Mesalla for Human Resources Development is a non-governmental organization established in 2004 registered in Baghdad and Erbil with headquarters located in Erbil. The organization is working at disseminating a culture of human rights and peace building in Iraq and the Kurdistan Region. The organization is currently working along 3 programs: A non-violence and peace building program developing peace capacities within the community; a women and Gender program empowering women to take an active role in the community and a Human Rights Program which focuses especially on enhancing freedom of expression. Since June 2014, Al-Mesalla developed services to the growing refugee and displaced community settling in the Kurdish Region of Iraq by participating to distributing emergency support and establishing… empowerment and livelihoods programs for displaced women in particular.

The Iraqi Civil Society Solidarity Initiative:

The Iraq Civil Society Solidarity Initiative (ICSSI) is an advocacy initiative meant to facilitate the process of building concrete links of solidarity between international civil society organizations and the growing Iraqi civil society, through practical projects that promote human rights and support the efforts against sectarian divisions, corruption and violence. It was born out of the wide coalition that organized the biggest demonstration in world history, against the war in Iraq, in 2003, and kept on working against foreign occupation of the country, for human rights and social justice in Iraq. ICSSI implements networking and promotes communication among its members since 2009 through yearly conferences and a multi-lingual social networking platform. It now devotes major efforts to support Iraqi civil society campaigns for human rights and public freedoms.

Background of the project:

This project aims to strengthen the voice of civil society in Iraq, focusing on protection of the environment and of civic freedoms. The project will work towards improving civil society capacities in planning and implementing strategic advocacy campaigns; improving coordination among civil society actors in central/southern Iraq, Iraqi Kurdistan (KRI) and international civil society; and improving civil society advocacy initiatives so as to ensure civil society’s effective contribution in preserving environment and civic freedoms in Iraq.

Responsibilities

Oversee day-to-day office operations and ensure a smooth workflow.

Coordinate administrative processes and procedures.

Scheduling and Calendar Management:

Schedule appointments, meetings, and events for executives or teams.

Maintain and update calendars for effective time management.

Record Keeping:

Maintain and organize physical and digital files, records, and documentation.

Ensure data accuracy and confidentiality.

Budget Assistance:

Assist in tracking and managing departmental budgets.

Process invoices and expense reports.

A high school diploma or equivalent is often required. Some positions may require a college degree or relevant certifications.

Experience:

Previous experience in an administrative role is beneficial.

Familiarity with office procedures and basic administrative tasks.

Organizational Skills:

Strong organizational and multitasking abilities.

Attention to detail in managing schedules, records, and tasks.

Applicants and/or successful interview candidates (both internal and external) are not required to pay any fees at any stage of the recruitment process.
Al-Mesalla is an Equal Opportunity Employer Al-Mesalla considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
NOTE:- Applications not meeting the specified minimum requirements or received after closing date will not be contacted.
Shortlisted candidates will be contacted for an interview.
Due to the urgency, Al-Mesalla reserves the right to recruit any suitable candidates before the above-mentioned deadline How TO APPLY This vacancy is open to both Internals and Externals.

Our commitment to PSEA begins with recruitment and selection. We have rigorous procedures in place to ensure that individuals with a history of sexual exploitation or abuse are not employed or engaged in any capacity within our organization.

How to apply  

Submit your CV as a PDF or WORD to ([email protected]). Other formats rather than PDF or WORD will consider corrupted and will lead to neglect application. 

Subject :  Administration