Administration and Membership Coordinator

Administration and Membership Coordinator

(Part-time)

EUnited – European Engineering Industries Association

Brussels, Belgium

EUnited is a European industry association that represents machinery and equipment suppliers in Europe. Member companies are manufacturers of municipal equipment, professional cleaning equipment and vehicle wash systems.

EUnited is looking for an enthusiastic and hands-on coordinator for the Brussels office in charge of the association administration, as well as being the main point of contact for external inquiries and for the membership across all three sectors, reporting to the Executive Director.

The part-time coordinator is responsible for overseeing key financial and administrative tasks, ensuring the smooth and professional operation of the association. The coordinator handles member inquiries, supports the planning and organisation of meetings and events, maintains the association’s CRM, Extranet, and website, and manages its commercial services.

Responsibilities and tasks

• Support to the Executive Director in efficiently running the association, coordinating staff activities and managing the Brussels office;
• Membership engagement and retention – manage and update the membership database, oversee the customer service process to ensure members are satisfied and onboard new members;
• Financial administration such as invoicing, payments, annual audit and general monitoring of and reporting on finances;
• Develop relationships with members and suppliers to ensure efficient management of the association’s commercial activities and services;
• Provide logistical and administrative support to the Management Board and to members of the General Assembly;
• Take charge of logistics and administration for meetings and events, including developing contacts amongst venue and event organisers in Brussels.

Knowledge and Experience

• Relevant work experience in administration and/or working in an association/membership organisation;
• Good understanding of finance and administration tools and processes, ideally in an industry association or membership organisation under Belgian law;
• Sound experience in engaging and connecting with people and a hands-on approach;
• Experience in managing websites, CRM systems and extranets would be a plus.

Qualifications

• Fluency in English and good working knowledge of French is a must;
• Service minded, patient and approachable attitude;
• Strong interpersonal skills and an excellent team worker;
• Highly organised and willing to take initiative;
• Ability to travel occasionally.

Contract

• Part-time (2-3 days a week) – employee or independent;
• Flexible in regard to working hours (to be agreed);
• Working from home in Belgium is possible, but regular presence in the Brussels is required;
• EU work permit mandatory;
• Salary and benefits, depending on experience, skills and contract type.

How to apply

Please apply, by sending a CV and cover letter by 14 April 2025 at the latest.

The first round of interviews will take place from 15 April 2025.

Only shortlisted candidates will be contacted for interview.

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