Conduct regular checks about the conditions of the premises and the workspace and act proactively to ensure responding to all related needs, recommending solutions and required renovations.
Maintain contracts and act as focal point with external service providers relevant to the premises, monitor their performance and ensure renewal and/or recommend proper action where needed.
Supervise the Service and Security teams in their daily work to ensure their efficient performance and the proper conditions of the building.
Obtain price quotations and prepare price comparisons for the procurements needed for the premises and the workspace.
Responsible for controlling the stock and monitoring the consumption of different office supplies, implement a replenishment plan and timely process the related purchase orders without delay in compliance with the Foundation’s system (office refreshment, cleaning materials, stationary, toners, etc.)
Manage the monthly custody of the Unit in relation to the premises, ensure recording the cash flow of each transaction and drafts the monthly custody report with the necessary documentation.
Handle the settlement of monthly bills on due dates and maintain the appropriate documentation (electricity, telephone, internet…etc)
Maintain records of office equipment and participate in the process of annual inventory count of assets.
Requisites
Bachelor’s degree in a relevant field related to the key above-detailed responsibilities.
Minimum three years of work experience in an administrative field, preferably involving maintenance work.
Excellent written and oral English and Arabic skills.
Proficient knowledge of standard computer software (MS Word®, Excel®, PowerPoint and Outlook®)
Assets
Knowledge and experience in handling maintenance work.
Experience as focal point with different service providers.
Specific training courses related to administrative fields.
Experience working in an international organisation.
Dynamic and proactive personality, with punctuality and attention to details.