Administration and Security Internship

The HEAT focuses on scenarios that Red Cross Red Crescent Movement personnel deployed to high and extreme risk areas may experience while in the field. It is conducted as a behaviour and preparatory training and offers basic tools to operate effectively in a range of challenging security environments. The aim of the course is to reduce risk as part of the Movement’s Duty of Care towards its staff. The training simulates real-life situations which can be both physically and mentally challenging with emphasis on RC/RC operational procedures and practices. Participants are trained and tested through various scenarios and simulation during the five-day live-in course.

Job Purpose
Purpose of the Intern:
HEAT course: 

• We are looking for a driven and detail-oriented person to join the IFRC Administration and Security team as an Intern. The primary objective of this internship is to support the HEAT course before, during and after it is run in various organizational and administrative matters.
• While the scope of administrative activities will be wide-ranging, your main focus will be to ensure that documentation related to the course is arranged in a timely manner as well as keeping contact with various suppliers, updating timetables, budget, participant list and other files related to HEAT.
• During the HEAT course you will need to ensure that course material is updated and printed. After HEAT it will be your task to follow up on payments, collect course feedback from participants and prepare certificates.

Administrative support to the Regional Security Coordinator:

• Your task will be to support the Regional Security Coordinator to coordinate, collect and disseminate security related documentation for the Budapest Regional Office for Europe.
• The role will include a variety of tasks, including but not limited to, support in updating the IFRC Minimum Security Requirements, keeping the Emergency Call Tree up to date, keeping track of security incidents, and ensuring various Regional Office security documentation is up to date. You will be supported by the Regional Security Coordinator in all of these tasks.

Job Duties and Responsibilities
Task Description & Deliverables:

The IFRC is looking for an intern that will support the Admin and Security team.  The key tasks of the intern will be:

• Support in the preparatory phase of the HEAT course by ensuring that supplies are ordered, accommodation booking and catering arrangements are finalized, materials are printed, vests and badges for participants are ready
• Support during the training: materials per day are prepared in the class room.
• Support following the training by ensuring that supplier payments are finalized
• Update HEAT course budget and inventory
• Support the Regional Security Coordinator in various safety and security-related tasks
• Minimum Security Requirement documents are updated
• Call tree for the Budapest office is finalized

Deliverables:

• The intern will report to Security and Administration department within the Corporate Services Unit of the IFRC Budapest office.

Education:
Preferred background studies: 

• Political science and international studies
• Public Administration
• Military Science and Officer training
• Law enforcement
• Civilian and National Security

Experience:

• Knowledge, Skills and Languages

The intern must have:

• Fluent written and oral communication skills in English. This is mandatory.

Source: https://www.ifrc.org/jobs/details.html?jobId=132646&jobTitle=Administration%20and%20Security%20Intern%20