Administration Assistant

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. Female candidates are highly encouraged to apply.

what will you do?

• Be the first point of contact for internal queries to facilitate the efficient and effective resolution of daily issues.
• Adapt and update administrative processes, supporting the implementation of operating procedures, to contribute to the continuous improvement of administration services in the area of responsibility.
• Provide training and guidance to staff in interpreting administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.
• Identify and recommend potential suppliers and compile data/documents to support supplier selection, ensuring standard processes are followed.
• Review, record, and prioritize purchasing requests and requisitioners to support the procurement of appropriate goods and services at the lowest cost to WFP.
• Supervise the work of support staff, providing practical advice and guidance to ensure individual and team objectives are delivered to agreed standards and deadlines.
• Support and deliver on boarding for new WFP staff to ensure that relevant processes are followed and the terms of terms of service are explained.
• Prepare a range of complex HR documentation required for the specific area of work (e.g., follow-up of employment contracts, transfer/separation letters, Attendance sheet management, leave management, medical insurance, UNLP Processing, and training-related documents, ensuring accuracy and meeting established deadlines.
• Manage human resources activities for AO by following all routine human resources activities.
• Conducted the physical inventory counting of assets and marked damaged and obsolete assets for disposal.
• Make sure all generators and other facilities are in good condition and maintained regularly.
• Keep accurate Fleet Management System and Fuel consumption records.
• Perform any other duties as may be assigned.

Do you meet the minimum requirements?

Education: 

• Completion of secondary school education or university degree(Diploma/bachelor) in administration or related functional.

Experience

• 5 years of related work experience in general administration work with secondary certificate or 2 years experience  with relevant university degree.

Language Proficiency: 

• Fluent in oral and written communication in English and Somali.

Source: https://career5.successfactors.eu//career?career_ns=job_listing&company=C0000168410P&navBarLevel=JOB_SEARCH&rcm_site_locale=en_GB&career_job_req_id=833518