Administration Assistant

To support effective delivery and maintenance of client-focused, value-for-money-oriented quality of management services, the operational arm of enabling and support services for maintaining the full range of administration services on emergency response, environmental sustainability, asset management, light fleet management, occupational safety and health, facilities, protocol, travel management and UN mobility.

ORGANIZATIONAL CONTEXT

• The Administration Assistant will report to the Finance and Administration Officer with overall guidance from the Head of the Resource Management Unit.
• At this level, the job holder is expected to take responsibility for the completion of a range of business support activities requiring some interpretation of standard guidelines/practices. The job holder is able to recommend a course of action to staff at various levels and may allocate tasks to more junior colleagues.

KEY ACCOUNTABILITIES (not all-inclusive)

• Check the provision of a range of services, including facilities and light vehicle management, travel, protocol-related, etc., maintaining information, to contribute to the provision of a safe and comfortable working environment.
• Collate and process information including dissemination to support the production of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
• Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
• Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.
• Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues.
• Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of services provided.
• Perform other related tasks and responsibilities as may be assigned by the supervisor.

STANDARD MINIMUM QUALIFICATIONS

Education:

• Completion of secondary school education. A post-secondary certificate or bachelor’s degree in the related functional area is desirable.

Experience:

• Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge and Skills:

• Knowledge of specialized common business practices and methods, gained through relevant technical training and experience.
• Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
• Ability to carry out basic data analysis and independently rectify problems requiring attention.
• Ability to monitor and record travel transactions.
• Good communication skills required to give and receive information and work with a variety of individuals.
• Ability to maintain confidentiality.

Language:

• Fluency in in English and Filipino, both oral and written communication

Source: https://career5.successfactors.eu//career?career_ns=job_listing&company=C0000168410P&navBarLevel=JOB_SEARCH&rcm_site_locale=en_GB&career_job_req_id=832467