Administration Assistant

1. Logistics and asset management support
2. Transport services
3. Support to knowledge building and knowledge sharing

1. Ensures provision of reliable logistics and asset management support, namely:

• Appropriate maintenance and safe and secure storage of all office equipment and property.
• Preparing accurate inventory lists and adequate property records for the office as well as for projects.
• Careful monitoring of the movement of equipment into and within the area of responsibility.
• Implementation of an equipment management and accounting system for all equipment and properties managed by the office, in accordance with UNOPS equipment policy.
• Processing of supply requisitions for office premises.
• Assistance with timely and effective customs clearance.
• Administering the receipt of goods and equipment for the office, inspection and report preparation.

2.  Administers  transport services, focusing on the achievement of the following results:

• Proper maintenance, servicing, and repair of all office vehicles for top performance and safe operating conditions in accordance with UNOPS vehicle management policy and procedures
• All official transport needs of Management and office personnel are met with accompanying security arrangements.
• Daily vehicle logs on petrol consumption and mileage.
• Implementation of a repair and maintenance system for all office equipment including EDP equipment, generators, etc.
• Efficient building management and maintenance activities. 
• Implementation of a power policy in line with the capacity of the city power and generators.
• Assessment of contract services (cleaning, security, taxi, courier, etc.) in view of improving service level and/or identifying better solutions;

3. Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:

• Participation in the training events for the programme, operations, and project personnel on logistics and transport-related subjects.
• Sound contributions to knowledge networks and communities of practice

• Completion of secondary school is required. 
• First University Degree in Business Administration, Public Administration,] or equivalent disciplines is desirable but not required.
• In the absence of a degree, administrative certification is an asset.

Experience:

• A minimum of 2 years of administrative/operational experience in logistics and administration, with demonstrated capacity to meet performance indicators, and deliver results. 
• Proficiency in computers and office software packages (Google doc, Google sheet) and experience in handling web-based management systems is desirable.
• Experience in the use of enterprise systems including OneUNOPS, and eSourcing is desirable

Language Requirements:

• Full working knowledge of English and Nepali is required.