Job categories Administration
Vacancy code VA/2024/B5516/28414
Department/office AR, SAMCO, Nepal
Duty station Kathmandu, Nepal
Contract type Local ICA Support
Contract level LICA-4
Duration 12 months with the possiblity of extension based on the availability of fund and satisfactory performance
Application period 25-Jun-2024 to 09-Jul-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
Summary of Key Functions - Logistics and asset management support
- Transport services
- Support to knowledge building and knowledge sharing
1. Ensures provision of reliable logistics and asset management support, namely:
- Appropriate maintenance and safe and secure storage of all office equipment and property.
- Preparing accurate inventory lists and adequate property records for the office as well as for projects.
- Careful monitoring of the movement of equipment into and within the area of responsibility.
- Implementation of an equipment management and accounting system for all equipment and properties managed by the office, in accordance with UNOPS equipment policy.
- Processing of supply requisitions for office premises.
- Assistance with timely and effective customs clearance.
- Administering the receipt of goods and equipment for the office, inspection and report preparation.
2. Administers transport services, focusing on the achievement of the following results:
- Proper maintenance, servicing, and repair of all office vehicles for top performance and safe operating conditions in accordance with UNOPS vehicle management policy and procedures
- All official transport needs of Management and office personnel are met with accompanying security arrangements.
- Daily vehicle logs on petrol consumption and mileage.
- Implementation of a repair and maintenance system for all office equipment including EDP equipment, generators, etc.
- Efficient building management and maintenance activities.
- Implementation of a power policy in line with the capacity of the city power and generators.
- Assessment of contract services (cleaning, security, taxi, courier, etc.) in view of improving service level and/or identifying better solutions;
3. Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:
- Participation in the training events for the programme, operations, and project personnel on logistics and transport-related subjects.
- Sound contributions to knowledge networks and communities of practice
Education/Experience/Language requirements
Education: - Completion of secondary school is required.
- First University Degree in Business Administration, Public Administration,] or equivalent disciplines is desirable but not required.
- In the absence of a degree, administrative certification is an asset.
Experience:
- A minimum of 2 years of administrative/operational experience in logistics and administration, with demonstrated capacity to meet performance indicators, and deliver results.
- Proficiency in computers and office software packages (Google doc, Google sheet) and experience in handling web-based management systems is desirable.
- Experience in the use of enterprise systems including OneUNOPS, and eSourcing is desirable
Language Requirements:
- Full working knowledge of English and Nepali is required.