United Nations Office for Project Services
tendersglobal.net
Job Description
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Description
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The Administrative Associate will work in a unit of 14 people, alongside the Cha…
Functional Responsibilities:
Under the direct supervision of a Chair CPC, the Associate is responsible for the following, in conjunction with the other associates:
Functional Responsibilities:
Under the direct supervision of a Chair CPC, the Associate is responsible for the following, in conjunction with the other associates:
- Review Board Meetings
- Arrange and coordinate Committee meetings
- Establish the Committee agenda in cooperation with the Chair
- Review submissions prior to Committee meetings, and if necessary request clarifications, and/or additional information from submitting officers
- Ensure timely and efficient distribution of submissions and relevant documentation to the participating Committee members
Review Board Documentation:
- Attend Committee meetings and note the panel’s discussions
- After each meeting, communicate any queries from the Committee to submitting officers and follow up as required.
- Prepare and distribute a draft of the official minutes and recommendations of the meetings and obtain clearance of this document by a majority of participating Committee members.
- Follow up clearance by all participating members; promptly forward these to the Chair for her/his actions.
- Ensure the maintenance of a permanent record of all Committee minutes/recommendations and submissions reviewed by the Committee.
- Prepare Committee-related correspondence, including answering queries from the Secretaries of the regional Contracts and Property Committees.
Knowledge Management
- Compile statistics on submissions as requested
- Maintain the HQCPC intranet page as requested
- Input and update accurate data and information to institutionalize and disseminate knowledge.
- Use technology, electronic systems and tools to initiate work, share information with colleagues
- Collect feedback, ideas, and internal knowledge about processes and best practices and utilize these productively.
Corporate function and services:
- Positive, patient, constructive communication with members, submitting officers and other stakeholders.
- Positive contribution to teamwork and collaboration with members and CPC team.
Education/Experience/Language requirements:
Education :
Education :
- Completion of secondary school or equivalent is required.
- A first-level university degree (Bachelor’s Degree) is desirable but not required, and may compensate for some of the required years of experience.
Work Experience:
- With a high school degree 6 years of experience in general administrative, logistics, or operations’ support services in national or international public or corporate organizations are required.
- A good understanding of UNOPS/UN procurement principles and UNOPS’ role and mandates, preferably with associated field experience.
Languages:
- Full working knowledge of English is required
- Knowledge of French or Spanish is highly desirable.
- Knowledge of another official UNOPS language is an asset.
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