Administration Associate

tendersglobal.net

Job Description

The Administrative Associate will work in a unit of 14 people, alongside the Cha…
Functional Responsibilities:
Under the direct supervision of a Chair CPC, the Associate is responsible for the following, in conjunction with the other associates:
  • Review Board Meetings
  • Arrange and coordinate Committee meetings
  • Establish the Committee agenda in cooperation with the Chair
  • Review submissions prior to Committee meetings, and if necessary request clarifications, and/or additional information from submitting officers
  • Ensure timely and efficient distribution of submissions and relevant documentation to the participating Committee members
Review Board Documentation:
  • Attend Committee meetings and note the panel’s discussions
  • After each meeting, communicate any queries from the Committee to submitting officers and follow up as required.
  • Prepare and distribute a draft of the official minutes and recommendations of the meetings and obtain clearance of this document by a majority of participating Committee members.
  • Follow up clearance by all participating members; promptly forward these to the Chair for her/his actions.
  • Ensure the maintenance of a permanent record of all Committee minutes/recommendations and submissions reviewed by the Committee.
  • Prepare Committee-related correspondence, including answering queries from the Secretaries of the regional Contracts and Property Committees.
Knowledge Management
  • Compile statistics on submissions as requested
  • Maintain the HQCPC intranet page as requested
  • Input and update accurate data and information to institutionalize and disseminate knowledge.
  • Use technology, electronic systems and tools to initiate work, share information with colleagues
  • Collect feedback, ideas, and internal knowledge about processes and best practices and utilize these productively.
Corporate function and services:
  • Positive, patient, constructive communication with members, submitting officers and other stakeholders.
  • Positive contribution to teamwork and collaboration with members and CPC team.
Education/Experience/Language requirements:
Education :
  • Completion of secondary school or equivalent is required.
  • A first-level university degree (Bachelor’s Degree) is desirable but not required, and may compensate for some of the required years of experience.
Work Experience:
  • With a high school degree 6 years of experience in general administrative, logistics, or operations’ support services in national or international public or corporate organizations are required.
  • A good understanding of UNOPS/UN procurement principles and UNOPS’ role and mandates, preferably with associated field experience.
Languages:
  • Full working knowledge of English is required
  • Knowledge of French or Spanish is highly desirable.
  • Knowledge of another official UNOPS language is an asset.

To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (tendersglobal.net) you saw this job posting.
Leave a Comment
Share
2 years ago

Asia Regional Human Resources Coordinator (Asia RHRC)

tendersglobal.net Position description The Asia RHRC will provide guidance and support to the MCC programs…

60 minutes ago

Asia Regional Human Resources Coordinator (Asia RHRC)

tendersglobal.net Position description The Asia RHRC will provide guidance and support to the MCC programs…

3 hours ago

Infromation Management Assistant

tendersglobal.net DescriptionJob purpose: The IM Assistant is part of the project support team and IM…

3 hours ago

Conservation Manager

tendersglobal.net Salary Range:$95,000.00 To $110,000.00 Annually Compensation Salary range: $95,000-$110,000. Casey Trees offers excellent benefits…

5 hours ago

Shipping Assistant (Logistics), G5, Fixed-Term, Port Sudan, Sudan #47197

tendersglobal.net <div id="job-details"> UNICEF works in over 190 countries and territories to save children’s lives,…

5 hours ago

Contratação de serviços de territorialização e georreferenciamento em saúde

tendersglobal.net Procurement Process RFP - Request for proposal Office UNDP-BRA - BRAZIL Deadline 06-Feb-26 @…

5 hours ago
For Apply Button. Please use Non-Amp Version

This website uses cookies.