Administration Coordinator

Job no:513460
Work type:Continuing – Full-time
Campus:Adelaide
Categories:Administration, HEO4

(HEO4) $69,043 – $75,677 per annum plus an employer contribution of 17% superannuation applies.

Full Time, Continuing Opportunity

The Innovation and Commercialisation Services team have a continuing opportunity available for an experienced, collaborative Administration Coordinator to be an integral part of their team.

Reporting to the Manager, Business Development Services, the Administration Coordinator provides finance, system, and general administrative support services to both our Business Development and Commercialisation teams. The duties include data entry, filing, Work Health & Safety (WHS), diary management, travel bookings, credit card acquittals, coordinating arrangements for meetings, coordinating staff induction (including the procurement of office supplies and access to key university systems), invoicing and payments. The role is also responsible for undertaking routine audits, supporting minor system updates and monthly reporting.

To aid in the success in this role, the individual would bring their excellent communication skills, both written and verbal, ability to remain confidential whilst dealing with sensitive matters and a solutions focused mindset to be able to use their initiative where possible. 

To be successful you will need:

• Demonstrated evidence of high-level administrative skills, including the ability to effectively prioritise and manage work.
• Demonstrated experience with data entry and use of databases.
• Good interpersonal skills and a demonstrated ability to contribute strongly to a team environment delivering customer centric, professional services.
• Demonstrated attention to detail and diligence, particularly in the management of meetings, handling correspondence and the provision of administrative support.
• High level computer skills, including experience with the MS Office Suite, email, and the use of records management systems

Enjoy an outstanding career environment

The University of Adelaide is a uniquely rewarding workplace. The size, breadth and quality of our education and research programs – including significant industry, government and community collaborations – offers you a vast scope and opportunity for a long, fulfilling career.

It also enables us to attract high-calibre people in all facets of our operations, ensuring you will be surrounded by talented colleagues, many world-leading. Our work’s cutting-edge nature – not just in your own area, but across virtually the full spectrum of human endeavour – provides a constant source of inspiration.

Our culture is one that welcomes all and embraces diversity consistent with our Staff Values and Behaviour Framework and our Values of integrity, respect, collegiality, excellence and discovery. We firmly believe that our people are our most valuable asset, so we work to grow and diversify the skills, knowledge and capability of all our staff.

We embrace flexibility as a key principle to allow our people to manage the changing demands of work, personal and family life.

In addition, we offer a wide range of attractive staff benefits. These include: salary packaging; flexible work arrangements; high-quality professional development programs and activities; and an on-campus health clinic, gym and other fitness facilities.

Learn more at: adelaide.edu.au/jobs

Your division’s broader role

The Division of Research and Innovation leads the University’s research strategic planning. It manages research, partnerships, prioritises investment in strategic initiatives, and responds to changes in the external environment. 

Learn more at: adelaide.edu.au/research/about-us/

If you have the talent, we’ll give you the opportunity. Together, let’s make history.

Click on the ‘Apply Now’ button to be taken through to the online application form. Please ensure you submit a cover letter, resume, and upload a document that includes your responses to all of the selection criteria for the position as contained in the position description or selection criteria document.

Applications close 11:55pm, 19 February 2024. 

The University reserves the right to close this advertisement before the closing date if a suitable candidate is identified.

For further information

For a confidential discussion regarding this position, contact:

Jenny Nagorcka
Manager Business Development Services
Innovation and Commercialisation Services
P: +61 (8) 8313 1339
E: [email protected]

You’ll find a full position description below: (If no links appear, try viewing on another device)

The University of Adelaide is an Equal Employment Opportunity employer committed to providing a working environment that embraces and values diversity and inclusion. Female applicants, people with a disability and/or and Aboriginal and Torres Strait Islander people who meet the requirements of this position are strongly encouraged to apply. If you have any support or access requirements, we encourage you to advise us at time of application

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