Administration & Finance Support

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Description

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• Conduct administrative support functions in relation to staff, office premises, internet, furniture, equipment, vehicles and transport in accordance with FAO guidelines.
• Work closely with the finance staff to ensure timely processing of documents and participate as necessary in negotiation of lease agreements with vendors and UN partners for premises and vehicles.
• Supervise drivers and janitorial staff
• Maintain inventories of non-expendable items of furniture, equipment and vehicles
• Ensure adequate maintenance of office premises, all equipment security appliances and vehicles 
• Ensure correct maintenance of vehicle logbooks and records of fuel and repair or maintenance by all drivers
• Support the project staff based in province on all accounting, budget or financial / administrative queries.
• Reconcile OPC, ensuring all disbursements are in accordance with FAO rules and procedures.
• Prepare request for payments (Disbursement Vouchers/ Excel upload), maintain a database/monitoring system to keep track of the projects’ expenditures; ensuring that all the supporting documents are available and in accordance with FAO rules & procedures.
• Monitor vendor’s payments and operational/ training advances and other receivables and ensure timely clearance/reconciliation of outstanding items.
• Review and check payments and invoices from project offices and third parties to ensure they are in accordance with FAO rules and procedures. Process daily subsistence allowance payments for trainees and workshop attendees. 
• Organize an appropriate filing system; maintain records and files in accordance with FAO standard filing system.

• University degree in administration, management, accounting and finance;
• Five years of progressively responsible administrative, accounting and office management experience.
• Working knowledge of English, Urdu and local languages.
• National of Pakistan.

• Good knowledge of IT Skills; MS Office applications, and office technology equipment

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