Administration Officer (NOA) Kabul

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

JOB DETAILS

Job Title: Administration Officer – NOA
Grade: NOA
Type of contract: Fixed Term
Duration: 12 Months – extendable
Duty Station: Kabul Country Office
Vacancy Number: 831803
Date of Publication: 21 Feb 2024
Deadline of Application: 06 Mar 2024

This vacancy announcement is for Afghan nationals only and WFP encourages especially Afghan females and Afghans with disabilities to apply.

ABOUT WFP

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.

ORGANIZATIONAL CONTEXT

The hunger crisis in Afghanistan is unfolding at a rapid pace, with 15 million of population now facing acute food insecurity. Work opportunities are shrinking, with most households now reporting just one day of work per week. This comes on top of the worst drought in years, which is especially concerning for the 85 percent of the population who rely on agriculture for livelihoods.

Preventing and mitigating a drastic increase in hunger and malnutrition is the aim of WFP in Afghanistan which can only be achieved through the scaled up and sustained complementary food security and nutrition interventions, combined with a scale-up of resilience interventions to safeguard gains. WFP has embarked on a significant month-on-month scale-up of its crisis response and resilience programmes across the country, ensuring that the programme is delivered at the right scale and time, targeted to the right areas. WFP is also actively following up on evolving trends to pre-empt hotspots, while guaranteeing quality and maximum impact of the programme through the monitoring of these hotspots to be able to support continued donor advocacy.

JOB PURPOSE

To support the delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Contribute to a WFP country plan, including administrative processes, aligned with country and wider WFP strategies and policies to facilitate efficient and effective administration services.
2. Support the development of annual plans and implementation of policies, systems and procedures to support WFP strategic objectives.
3. Collate data and prepare data analysis to provide management and clients with the accurate financial information and reports for efficient planning and decision-making.Monitor and follow-up on expenditures vs. revenues falls under Administration Unit.
4. Support management of existing resources in the area of responsibility (e.g. WFP managed facilities, Memorandum of understandings with other UN Agencies, field offices support, etc… ) and assist in identification of new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.
5. Develop and Update Standards of Practices and work chart for efficient and streamlined workflow.
6. Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy.
7. Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.
8. Guide and supervise junior staff, acting as a point of referral and supporting them with analysis and queries.
9. Maintain the partnership with WFP stakeholders, other UN agencies and local government offices.
10. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
11. Other as required.

STANDARD MINIMUM QUALIFICATIONS

Education:

• Advanced University degree in Business/Public Administration, Engineering, or other relevant field relating to office management and administration.
• Or First University degree with additional specialized training and an additional two years of most related professional work experience in administration.

Experience:

• At least one year of postgraduate/professional working experience in business management and administration.

Desired Work Experience:

• Has gained experience in administration.
• Has demonstrated a high level of proficiency in WFP administrative operating standards in day to day work.
• Has provided coaching or training to new staff members within area of expertise.

Language:

• Fluency (level C) in both written and oral in English and local languages (Dari/Pashto)

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings).
Only short-listed candidates will be contacted.

We want to ensure the recruitment process is fully accessible. Please contact us at afg.hrrecruitment@wfp.org to advise us of any accessibility needs you may have.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.