VACANCY ANNOUNCEMENT : INTERNAL & EXTERNAL

JOB TITLE :	Administration Officer
TYPE OF CONTRAT : GRADE :	Fixed Term NOA
DUTY STATION (city, Country) :	Nouakchott, Mauritanie
DURATION :	1 year

The WFP promotes gender equality and is committed to achieving parity in its country offices and regional bureaux.

Female candidates are strongly encouraged to apply.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Do you have professional experience in administration?

 

Are you customer service Oriented?

Do you have any supervisory skills?

If yes, then you may apply to join World Food Programme (WFP) Mauritania Country Office.

Background

Context and problem statement

This job is in the office of WFP in Nouakchott, Mauritania and the incumbent of this position is expected to have responsibility for carrying out a range of processes and activities requiring some interpretation and understanding of standard guidelines/practices. The incumbent must be able to supervise, work urgently and support the Administration’s action plan put in place to meet the support needs of office operations.

Job purpose

To support the delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.

Responsibilities

1. Contribute to a WFP country plan, including administrative processes, aligned with country and wider WFP strategies and policies to facilitate efficient and effective administration services.
2. Support the development of annual plans and implementation of policies, systems, and procedures to support WFP strategic objectives.
3. Collate data and prepare data analysis to provide management and clients with the accurate financial information and reports for efficient planning and decision-making.
4. Monitor and follow-up on expenditures vs. revenues falls under Administration Unit.
5. Support management of existing resources in area of responsibility (e.g., WFP managed facilities, Memorandum of understandings with other UN Agencies, field offices support, etc…) and assist in identification of new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.
6. Develop and Update Standards of Practices and work chart for efficient and streamlined workflow.
7. Facilitate the compliance of the services provided (e.g., WFP managed facilities, assets, and travel management, etc.) with the corporate Occupational Safety and Health Policy.
8. Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.
9. Guide and supervise junior staff, acting as a point of referral and supporting them with analysis and queries.
10. Maintain the partnership with WFP stakeholders, other UN agencies and local government offices.
11. Follow standard emergency preparedness practices to ensure WFP can quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
12. Other as required.

Key success factors:

• Be dynamic, proactive, and independent in your work approach.
• Have a level of pedagogy to support the Administration and other units in their request for service.
• Have an ability to maintain and establish harmonious working relationships with colleagues and supervisors.
• Have a sense of priority and always be ready to work urgently.
• Provide the requested work within a reasonable time and with a certain quality both in substance and in form.
• Explore ways to be systematically more efficient and precise in your own areas of work and to share new methods and practices with colleagues.
• frameworks, techniques, and systems.

Standard Minimum Academic Qualifications:

Education:

• Advanced University degree in business/public administration, Engineering, or other related fields.

Experience:

• Master’s degree with at least one (1) year or more years of postgraduate professional experience.
• Bachelor’s degree with a least three (3) years or more years of postgraduate professional experience.

Language:

• Fluency (level C) in French language. Intermediate knowledge (level B) of a second official UN language: English, Arabic, Chinese, Russian, Spanish, and/or Portuguese (a WFP working language).

WFP will apply a rigorous and transparent selection process, including a thorough assessment of technical skills, to ensure that the best candidates are selected for the post.

Please ensure that your application contains accurate, complete and precise information on your academic qualifications, professional background and language skills.

Only shortlisted candidates will be contacted.

Candidates who demonstrate technical aptitude for the position may be recommended if equivalent positions are available in other WFP duty stations in Mauritania.

WFP will not request any payment at any stage of the recruitment process, including the offer stage. Any request for payment must be refused and reported to the local law enforcement authorities for appropriate action.

WFP has a zero-tolerance policy towards behaviour such as fraud, sexual exploitation and abuse, sexual harassment, abuse of power and discrimination.

All selected candidates will be expected to comply with WFP’s standards of conduct and will therefore be subject to a rigorous internal or third-party background check.

Selected candidates will also be asked to provide additional information as part of the verification exercise. Any misrepresentation of information provided during the recruitment process may result in the disqualification or dismissal of the candidate.