Administration Suite Support Specialist

Apply now Job no:533463
Work type:Classified Staff
Location:Eugene, OR
Categories:Administrative/Professional, Administrative/Office Support, Legal/Law

Department: School of Law
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $16.19 – $23.69 per hour
FTE: 1.0

Review of Applications Begins

March 18, 2024; position open until filled

Special Instructions to Applicants

Please complete the online application, including all your relevant work experience and education on the form. We will use that information to determine if applicants meet the minimum qualifications. Please also include three professional references.

Department Summary

The University of Oregon School of Law is a dynamic, ABA-accredited law school and Oregon’s only public law school. Degrees offered include Juris Doctor (JD), Master of Laws (LLM), Master of Conflict and Dispute Resolution (CRES), and a minor in undergraduate legal studies. Oregon Law’s mission is to provide a world-class education. We prepare students through excellent classroom teaching paired with a multitude of practical experience opportunities and robust professional development. Our faculty produce exceptional research and scholarship. We accomplish our mission in a positive, inclusive environment where we strive to provide everyone opportunities to grow, contribute, and develop. Our aim is to learn, teach, and practice the principles of equity and justice as critical foundations for our overall effort to achieve excellence as a top-ranked law school. Success in this work requires a diverse group of people in various faculty and staff roles working in one of our two locations, Eugene and Portland. The University of Oregon is located within the traditional homelands of the Southern Kalapuya. Learn more about Oregon Law at law.uoregon.edu, and consider joining our team.

Position Summary

This position provides the main reception and clerical support for the law school administrative suite, which includes several important operational departments in addition to the Dean’s office. The Administration Suite Support Specialist communicates in a professional, responsive, and business-like manner while managing a wide variety of services related to the smooth and effective functioning of the administration suite, and the law school generally. This position is responsible for greeting internal customers, campus partners, and external dignitaries, providing key information to the public and community, assisting visitors, securing the suite each evening, and answering the law school’s main incoming phone line. In addition to this core in-person function, the position also serves as the primary support for school directories, faculty/staff listservs, parking permits, and internal fundraising drives. This position provides direct administrative, calendaring, event, and project support to operations and human resources areas.

This is a full-time (1.0 FTE) position that directly reports to and assists the Associate Director of Human Resources & Administrative Services.

Minimum Requirements

• Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents;
OR
• An Associate’s degree in Office Occupations or Office Technology;
OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies

• Demonstrated ability to 1) work effectively with students, staff, and faculty from culturally diverse backgrounds and with multiple intersectional identities; and 2) advance diversity, equity, and inclusion in the university community.
• Proficiency with word-processing, spreadsheet, database computer applications, and the ability to learn new programs.
• Strong customer service, effective communication skills, and the ability to manage a variety of confidential information.
• Demonstrated strong organizational, administrative, and interpersonal skills that indicate the ability to work as part of a team or independently.
• Demonstrated knowledge of data integrity, integration, and reporting.

Preferred Qualifications

• Experience in a higher education setting.
• Notary certification or the ability and willingness to achieve notary certification within the first 3 months on the job.
• Experience with Banner and/or Concur or a similar travel expense or financial management system.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at [email protected] or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .