World Bank Group
tendersglobal.net
Job Description
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Description
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The job implies frequent interaction with other institutional units, staff in other locations (locally and internationally), Government officials, consultants, and external organizations.
Duties and accountabilities:
The Team Assistant’s duties and accountabilities include, but are not limited to, the following:
- Draft standard letters, memos, faxes etc. conforming to the organization’s
- regional standards, using proper grammar, punctuation, and style.
- including some specialized support in a specific area(s), e.g., task management,
- procurement, database management, information technology, editorial assistance,
- etc.
- Perform analytical tasks as may be requested by TTLs from time to time.
- Provide assistance in formatting and editing large documents.
- Identify and resolve diverse issues/problems as they arise, which often requires
- interpretation of existing procedures and processes and independently determining
- the appropriate application.
- Collect and input data provided by TTLs into the central database, including
- processing new project status reports.
- Tracking and reporting on appropriate aspects of the team’s operational activities.
- Enhance work organization and effectiveness. Exercise quality enhancement
- function for project and other documents by ensuring adherence to departmental,
- VPU and institutional guidelines.
- Attend meetings, draft minutes and ensure timely clearance and distribution.
- Maintain coordination with the rest of the Country Management Unit (CMU) in Maputo, Madagascar, Comoros, Mauritius and Seychelles and Washington offices.
- Use word processing or desktop publishing skills to type complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution.
- Assist in preparation and logistical planning for various events such as visits by
- high level World Bank visiting missions, conferences, seminars and workshops.
- Respond to internal and external queries from external and internal clients and, as
- necessary, and/or ensure routing to appropriate staff to handle.
- Maintain / update current distribution lists, phone/address lists of project/product
- contacts, and distribute documents to relevant task team.
- Maintain up-to-date work unit project and other files.
- Serve as a back-up to other staff and Team/Program Assistants on project and
- administrative tasks.
Essential Specialized Skills/Knowledge/Competencies:
- Proficiency in using advanced functions of Bank standard computer applications and adaptability to use state-of-the-art software.
- Knowledge of standard office equipment (e.g., computers, photocopy, fax machines, etc.)
- Understanding of basic file/record systems.
- Proficient English skills (verbal and written) including ability to draft routine correspondence and edit materials using proper grammar, punctuations, and style.
- Committed team player with demonstrated inter-personal skills and ability to interact and work effectively in a multi-cultural environment.
- Willingness to seek assistance from more experienced staff and learn from them.
- Ability to deliver high-quality work under pressure.
- Ability to follow through on team priorities in the absence of the team leader and respond to requests for information.
- Effective time management and organizational skills.
- Ability to pass relevant Bank Group tests in place at time of recruitment, as required.
Selection Criteria:
- At least a High School Diploma. University Degree will be an added advantage.
- At least 5 years working experience in a similar position, preferably with an international organization
- Additional qualifications will be an advantage
Source: https://worldbankgroup.csod.com/ats/careersite/JobDetails.aspx?id=24815&site=1
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Essential Specialized Skills/Knowledge/Competencies:
To help us track our recruitment effort, please indicate in your cover/motivation letter where (tendersglobal.net) you saw this internship posting.
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