Administrative and Communications Assistant – temporary

Administrative and Communications Assistant – temporary

RemoteMonterey, California, United StatesStaff, Middlebury Institute of International Studies, Graduate School of International Policy and Management – MIIS, 4309 – Center on Terrorism Extremism and Counterterrorism – MIISC02053

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Description

The Administrative and Communications Assistant is a multifaceted temporary position responsible for supporting CTEC’s administrative and communication needs.  

Core Responsibilities:

1. Payroll Tracking: Diligently monitor and track payroll, ensuring accurate processing and compliance with organizational/funder policies and legal requirements. Ensure correct EDORA is billed for staff time. 

2. Grant Research and Sourcing: Actively research and source potential grants using open source databases, assisting in the application process by gathering necessary information and documentation. 

3. Website Redesign: Collaborate with relevant teams to assist in the redesign of the organization’s website, ensuring a user-friendly and aesthetically pleasing interface. 

4. Email Inbox Management: Efficiently monitor and manage the organization’s email inbox, ensuring timely responses and appropriate forwarding of queries and information. 

5. Travel and Conference Logistics: Provide logistical support for travel and conference arrangements for spring 2024, including bookings, itineraries, and coordination of materials and equipment. 

6. Communications Management: Oversee basic communication tasks, including drafting and distributing the newsletter and managing social media posts to engage with our community and stakeholders. 

7. Executive assistance: Assist the Executive Director in her duties as needed, and if necessary, provide support to the RADI and SPI directors. 

Requirements
Position Prerequisites:

 Qualifications: 

– Proven experience in administrative roles 

– Strong organizational skills with the ability to manage multiple tasks simultaneously. 

– Excellent written and verbal communication skills. 

– Proficiency in or willingness to learn digital tools and platforms relevant to the role (e.g., payroll software, social media platforms, website management tools). 

– Ability to work independently and as part of a team. 

Physical Demands:

Other:

This is considered a part-time (hourly or salaried) non-benefits eligible position.

Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.

Benefits

As an employee of Middlebury College, you will enjoy being part of a vibrant supportive community.

Middlebury Colleges offers its employees excellent compensation and other perks of employment including:

• MiddCard Privileges: access to athletic facilities, discounts at the College store, library privileges, and discounts at cultural and sporting events.

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Middlebury College does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.
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